# Service Agreement Template, Free to Fill Source: https://nerix.ai/templates/service-agreement Agree the service, the price, who does what and how it ends, between a business and one client. Before you send it Consumer protection, tax and late payment rules differ by country, and in some places they override the text of a contract, especially where the client is a private person and not a business. Check the law where you work, and ask a lawyer to review the agreement if the job is large or the risk is high. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/service-agreement) ### Service Agreement This agreement is made on 7 November 2026 between: - **Brightline Cleaning Services Ltd**, of 14 Mill Lane, Leeds LS2 8JA, United Kingdom ("the Provider"); and - **Oakfield Dental Practice**, of 3 Oakfield Road, Leeds LS6 1QP, United Kingdom ("the Client"). ## 1. The Services The Provider will provide the following services to the Client (the "Services"): Cleaning of the practice's surgery rooms, reception and toilets every weekday evening between 6 pm and 9 pm, including bins, floors, surfaces and restocking of consumables supplied by the Client. The following is not part of the Services: Window cleaning, carpet shampooing and the removal of clinical waste. Any work beyond the Services is a change, and section 5 applies to it. ## 2. Start and duration This agreement starts on 2 November 2026 and continues until it ends under section 12. It ends in any case on 30 April 2027 , unless the parties agree in writing to extend it. ## 3. How the Provider works The Provider will perform the Services with reasonable skill and care, using suitably qualified people, and will comply with the laws that apply to the Services. The Provider decides how the Services are performed, and may use its own employees or contractors, but stays responsible for their work. Where the Services are performed at the Client's premises or on its systems, the Provider will follow the Client's reasonable safety and security rules that it has been told about. Dates for the Services are targets unless this agreement says they are fixed. The Provider will tell the Client promptly if it expects a delay. Where the Services produce something the Client must approve, the Provider will tell the Client when it is ready. The Client will review it promptly, and within 7 days will either accept it or say in writing what is wrong with it, in enough detail for the Provider to put it right. The Provider will correct the faults that make it fail the agreed description, and the Client will then review it again. If the Client does not reply within 7 days, it is taken to have accepted it. Using a Deliverable in the Client's business also counts as acceptance. Where the Provider needs the Client's approval to go on, and the Client does not give it within a reasonable time, the Provider may treat the Services as delayed under section 4. ## 4. What the Client must do The Client will: - give the Provider, on time, the information, access, materials and decisions that it reasonably needs to perform the Services; - name a person who can make decisions for the Client and answer the Provider's questions promptly; - make sure that what it gives the Provider is accurate, and that it has the right to give it; and - pay the fees as set out in this agreement. If the Client does not do these things on time, or something the Client has done or failed to do delays the Services, the Provider is not in breach, deadlines move back by the length of the delay, and the Provider may charge reasonable extra costs that the delay causes, if it tells the Client about them promptly. ## 5. Changes Either party may ask for a change to the Services. The Provider will say, within a reasonable time, whether the change is possible and how it would change the fee and the timing. A change applies only once both parties have agreed it in writing, which may be by email. ## 6. Fees How the fee is charged The fee is GBP 1,450 a month . Unless that amount says otherwise, it does not include VAT, GST or sales tax, which the Provider will add to invoices where the law requires it. Before work starts, the Client will pay GBP 500 . This amount counts towards the fees. ## 7. Expenses Expenses ## 8. Invoices and payment The Provider will invoice on the last working day of each month . The Client will pay each correct invoice within 14 days of receiving it, to the bank account shown on the invoice, without deducting amounts it is not entitled to withhold. If the Client disagrees with part of an invoice, it will tell the Provider in writing within 7 days of receiving it, giving its reasons, and pay the rest on time. The parties will try in good faith to settle the disputed part quickly. Late payments carry interest at 2% a month , from the due date until payment. If an undisputed amount is more than 14 days overdue, the Provider may, after giving 7 days' written notice, pause the Services until it is paid. Deadlines move back by the length of the pause. ## 9. Who owns what Everything the Provider creates specially for the Client under this agreement (the "Deliverables") belongs to Who owns what the Provider creates The Provider keeps all rights in the methods, tools, templates and know-how that it had before this agreement or develops separately from it. Where any of these form part of a Deliverable, the Client may use them as part of the Deliverable, permanently and at no further charge. The Client keeps all rights in the materials it gives the Provider, and allows the Provider to use them only to perform the Services. The Provider may say that it has worked for the Client and may show the Deliverables as examples of its work, unless they contain the Client's confidential information or the Client objects in writing. Neither party will use the other's name, logo or marks in any other way without written consent. ## 10. Confidentiality and personal data Each party will keep confidential any non-public information it receives from the other in connection with this agreement, use it only for this agreement, and share it only with people who need it for this agreement and are bound to keep it confidential. This does not apply to information that is or becomes public through no fault of the party that received it, that it already lawfully had, or that the law requires it to disclose. These duties continue for 3 years after this agreement ends. If the Provider handles personal data for the Client, it will use the data only on the Client's instructions, keep it secure, and comply with the data protection law that applies. If that law requires additional written terms, the parties will sign them. The Provider will carry the insurance that is usual and required by law for a business like its own, including public liability insurance where its Services are performed at the Client's premises or may cause injury or damage, and will show the Client proof of it on request. The Client will tell the Provider promptly of any claim or problem that may lead to a claim. Neither party will, in connection with this agreement, offer, give, ask for or accept a bribe or any improper payment, and each will comply with the laws against bribery, fraud, money laundering and sanctions that apply to it. During this agreement and for 6 months after it, neither party will directly try to hire a person who worked on the Services for the other, except through a general advertisement that is not aimed at that person. ## 11. Promises and liability Each party promises that it has the right to enter into this agreement. The Provider promises that the Services will be performed as section 3 requires. If they are not, and the Client tells the Provider within 30 days of finding out, the Provider will put the problem right at its own cost, or, if it cannot, refund the fee for the part affected. These are the Client's only remedies for poor performance, apart from the right to end the agreement under section 12. The Provider gives no other promise about the Services or the Deliverables, to the extent the law allows. Neither party is liable to the other for indirect or consequential loss, or for loss of profit, revenue, business, data or goodwill, arising from this agreement. The Provider's total liability to the Client arising from this agreement, whether in contract, negligence or otherwise, is limited to Limit on the Provider's liability . The Client will keep the Provider free from claims by third parties that the materials the Client gave the Provider, or the Client's own instructions, breach someone's rights or the law. The Provider will keep the Client free from claims by third parties that the Deliverables, as the Provider made them, breach someone's intellectual property rights, unless the claim comes from the Client's materials, from a change made by someone other than the Provider, or from use that this agreement does not allow. The party that is claimed against will tell the other promptly, let it take over the defence, and give reasonable help. Each party will take reasonable steps to limit its own loss. These limits do not apply to the Client's duty to pay the fees, to a breach of section 10, to liability for death or personal injury caused by negligence, to fraud, or to any other liability that the law does not allow to be limited. ## 12. Ending the agreement Either party may end this agreement at any time by giving the other at least 30 days of written notice. Either party may end it at once, by written notice, if the other: - seriously breaches it and, where the breach can be put right, does not do so within 14 days of being asked to in writing; or - becomes insolvent, or stops or threatens to stop carrying on business. When the agreement ends, for any reason: - the Client will pay for the Services performed up to the end date and for approved expenses already incurred; for a fixed price, this is the part of the price that fairly reflects the work done; - the Provider will hand over the Deliverables completed up to the end date, and section 9 applies to them once they are paid for; and - each party will return or delete the other's confidential information, except copies that the law requires it to keep. Sections 8 to 11, 13 and 14 continue after the agreement ends. ## 13. General - Neither party is responsible for a delay or failure caused by events beyond its reasonable control, other than a failure to pay, as long as it tells the other promptly and does what it reasonably can to limit the effect. - Neither party may transfer this agreement to someone else without the other's written consent, which will not be unreasonably refused. The Provider may use subcontractors under section 3. - Notices under this agreement must be in writing, and may be sent by email to the address each party last gave the other. - This agreement is the whole agreement between the parties about the Services. It may be changed only in writing signed by both parties. If any part of it cannot be enforced, the rest stays in effect. - A party that does not use a right straight away has not given it up. - It may be signed in separate copies and electronically, and together they form one agreement. ## 14. Governing law and disputes This agreement is governed by the laws of England and Wales . The parties will first try to settle any dispute by discussing it in good faith. If they cannot settle it within 30 days, either party may take it to the courts of England and Wales , which have jurisdiction. ## Signatures **For the Provider: Brightline Cleaning Services Ltd** Name and role: ______________ Signature: ______________ Date: ______________ **For the Client: Oakfield Dental Practice** Name and role: ______________ Signature: ______________ Date: ______________ Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Contracts and agreements ## What this template is for A clear service agreement for a business selling a service to one client: scope, fees, payment, client duties, ownership, liability limit and ending. Word or PDF. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Contracts and agreements templates](https://nerix.ai/templates/contracts) Contracts and agreements ## What you fill in The form asks for 20 details. The document fills itself in as you type. - ### Provider: your name or business For example: Brightline Cleaning Services Ltd - ### Provider: address For a company, its registered address. For example: 14 Mill Lane, Leeds LS2 8JA, United Kingdom - ### Client: name or business For example: Oakfield Dental Practice - ### Client: address For example: 3 Oakfield Road, Leeds LS6 1QP, United Kingdom - ### The services Say what you will do, how often, where, and what the client receives. The clearer this is, the fewer disputes. For example: Cleaning of the practice's surgery rooms, reception and toilets every weekday evening between 6 pm and 9 pm, including bins, floors, surfaces and restocking of consumables supplied by the Client. - ### What is not included (optional) optional Naming what is left out prevents arguments about extras. For example: Window cleaning, carpet shampooing and the removal of clinical waste. - ### Start date For example: 2 November 2026 - ### End date (optional) optional Leave it empty if the agreement runs until one of you ends it. For example: 30 April 2027 - ### How the fee is charged - ### Price or rate Include the currency and, for a rate, the period. For example: GBP 1,450 a month - ### Payment due before work starts (optional) optional A deposit or first payment. It counts towards the fee. For example: GBP 500 - ### Expenses - ### When the Provider invoices For a fixed price you can use stages, for example half at the start and half on completion. For example: on the last working day of each month - ### Time the Client has to pay an invoice For example: 14 days - ### Interest on late payments (optional) optional Some countries set the rate by law. Leave it empty to claim only what the law allows. For example: 2% a month - ### Who owns what the Provider creates - ### Limit on the Provider's liability - ### Notice to end the agreement Either of you can end the agreement with this much written notice. For example: 30 days - ### Country or state whose law applies For example: England and Wales - ### Courts or place for disputes You can name courts, or a city for arbitration. For example: the courts of England and Wales Contracts and agreements ## What is inside The parts of this document, in order. - 1 1. The Services - 2 2. Start and duration - 3 3. How the Provider works - 4 4. What the Client must do - 5 5. Changes - 6 6. Fees - 7 7. Expenses - 8 8. Invoices and payment - 9 9. Who owns what - 10 10. Confidentiality and personal data - 11 11. Promises and liability - 12 12. Ending the agreement Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=service-agreement) ### Was this template helpful? Contracts and agreements ## Questions people ask ### What details does this template ask for? The form asks for 20 details, starting with Provider: your name or business, Provider: address, Client: name or business, Client: address, The services. 4 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? Consumer protection, tax and late payment rules differ by country, and in some places they override the text of a contract, especially where the client is a private person and not a business. Check the law where you work, and ask a lawyer to review the agreement if the job is large or the risk is high. ### Are these contract templates free? Most are. You can fill in and download them for free as Word or PDF, with no account. A few long business agreements are premium: free to fill in, paid once to download, and marked with their price. ### Is a template contract legally valid? A signed agreement is usually valid when both sides understand and accept it, but rules differ by country and by type of contract. Treat a template as a careful starting point and check what applies where you are. ### Do I need a lawyer to use a template? For simple, low risk agreements many people do not. For large sums, property, employment disputes or anything unusual, ask a lawyer to review the draft first. ### Can I change the terms? Yes. Download the Word version and edit it, or ask nerix in the chat to make a clause stricter, shorter or in another language. Templates ## More in Contracts and agreements - [New Affiliate agreement Pay affiliates a commission for each sale they bring through a tracked link, with clear rules. Contracts and agreements](https://nerix.ai/templates/affiliate-agreement) - [Asset purchase agreement Buy or sell the assets of a business: what is included, the price, who takes the debts, and the warranties given. Contracts and agreements](https://nerix.ai/templates/asset-purchase-agreement) - [Assignment of contract Transfer a contract to a new party with the consent of the other side, clear warranties and an effective date. 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