# Return to Office Policy Template, Free Source: https://nerix.ai/templates/return-to-office-policy Set clear office-day rules for hybrid or on-site work, with exceptions and a route to ask for changes. Before you send it Changing where people work can change their contract. Some places require consultation, and some staff have a legal right to ask for flexible work or an adjustment for a disability. Check the contract and local law before you roll this out. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/return-to-office-policy) ### Return to office policy **Company:** Harlow and Finch Ltd **Starts on:** 4 January 2028 **Policy owner:** Chief People Officer ## Why Teams told us they work best when they meet in person for planning, new starters and complex problems. ## Who it covers All employees except those hired as fully remote ## What we expect **Working pattern:** Working pattern **Office days:** At least three days a week; Tuesday and Wednesday are team days for everyone **Core hours:** 10:00 to 16:00 local time On other days people work from home or another agreed place, with a safe and suitable workspace. Working hours, pay and duties stay as in each person's contract unless agreed otherwise in writing. ## Exceptions and adjustments We will consider each situation fairly. This includes: Disability or health needs Caring duties Roles agreed as remote Travel disruption on the day ## How to ask for an adjustment Talk to your manager, then write to [people@harlowfinch.example](mailto:people@harlowfinch.example). We reply within 10 working days. Everyone gets a written answer with a reason. ## Costs and support Subsidised travel pass Lockers and a desk-booking app ## Managers Managers apply this policy fairly and equally, record agreed adjustments and talk to Chief People Officer if unsure. ## Review After six months, then every year If the policy conflicts with a person's contract or the law, the contract and the law come first. Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. People and HR ## What this template is for A return to office policy: who it covers, office days, core hours, exceptions, equipment, costs and how staff can ask for an adjustment. Free to fill in. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all People and HR templates](https://nerix.ai/templates/people-hr) People and HR ## What you fill in The form asks for 12 details. The document fills itself in as you type. - ### Company name For example: Harlow and Finch Ltd - ### Starts on For example: 4 January 2028 - ### Who it covers For example: All employees except those hired as fully remote - ### Working pattern - ### Office days For example: At least three days a week; Tuesday and Wednesday are team days for everyone - ### Core hours (optional) optional For example: 10:00 to 16:00 local time - ### Why we are doing this For example: Teams told us they work best when they meet in person for planning, new starters and complex problems. - ### Exceptions and adjustments For example: Disability or health needs Caring duties Roles agreed as remote Travel disruption on the day - ### Costs and support (optional) optional For example: Subsidised travel pass Lockers and a desk-booking app - ### How to ask for an adjustment For example: Talk to your manager, then write to people@harlowfinch.example. We reply within 10 working days. - ### When this policy is reviewed For example: After six months, then every year - ### Policy owner For example: Chief People Officer People and HR ## What is inside The parts of this document, in order. - 1 Why - 2 Who it covers - 3 What we expect - 4 Exceptions and adjustments - 5 How to ask for an adjustment - 6 Costs and support - 7 Managers - 8 Review Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=return-to-office-policy) ### Was this template helpful? People and HR ## Questions people ask ### What details does this template ask for? The form asks for 12 details, starting with Company name, Starts on, Who it covers, Working pattern, Office days. 2 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? Changing where people work can change their contract. Some places require consultation, and some staff have a legal right to ask for flexible work or an adjustment for a disability. Check the contract and local law before you roll this out. ### Are these HR templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Do the HR templates follow my country's employment law? They assume no country's law. Employment rules differ a lot, so each template says where to check local requirements before you use it. ### Can a small team use them too? Yes. They work for a team of two or a company of two thousand, and you can cut any section you do not need in the Word version. Templates ## More in People and HR - [30 60 90 day plan Turn the first three months of a new role into clear goals, people to meet and check-ins. People and HR](https://nerix.ai/templates/thirty-sixty-ninety-day-plan) - [360 degree feedback form Gather ratings and comments about one person from the people who work with them, then use them to grow. 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People and HR](https://nerix.ai/templates/employee-exit-checklist) [See all People and HR templates](https://nerix.ai/templates/people-hr) Templates ## More kinds of documents Every category has its own page, so you can see all of its templates at once. ## Use it in nerix ### Use it in nerix - [Templates](https://nerix.ai/product/templates) - [People and HR](https://nerix.ai/product/people) - [E-signatures](https://nerix.ai/product/e-signatures) ### Learn more - [How to Make a Document From a Template](https://nerix.ai/help/make-a-document-from-a-template) - [People and HR](https://nerix.ai/templates/people-hr)