# Resignation Acceptance Letter Template Source: https://nerix.ai/templates/resignation-acceptance-letter Confirm an employee's resignation, their last day, the handover, final pay and what to return. Before you send it Notice periods, final pay and unused leave follow the contract and local employment law, so check them before you confirm dates or amounts. If the employee resigned because of a complaint or a problem at work, take advice before you reply. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/resignation-acceptance-letter) Northwind Logistics Havnegata 8, 0150 Oslo, Norway 7 November 2026 Ingrid Solberg Storgata 14, 0184 Oslo **Subject: Confirmation of your resignation** Dear Ingrid Solberg , We received your resignation from your position as Customer Support Team Lead on 2 November 2026 . This letter confirms that we have accepted it and that your last working day will be **31 January 2027**. ## Before you leave - Hand open cases to Jonas Berg by 22 January. - Write up the team's weekly routine. - Take part in hiring your replacement, if you are able to. ## Final pay Your final salary will be paid on 28 February 2027, together with pay for any unused holiday. We will send you a final payslip and a statement of earnings. ## Company property Laptop, phone, access card and any company documents, to Anna in the office by your last day. ## After you leave I would like to invite you to a short exit talk with HR in your last week. It is voluntary. You are entitled to a work certificate, and we will gladly provide a reference. Any duties of confidentiality in your contract continue after you leave. If you have questions about any of this, please contact Anna Dahl, HR, [anna.dahl@northwind.example](mailto:anna.dahl@northwind.example) . Over five years you have built a team that customers trust, and we will miss your calm in busy weeks. We would like to thank you for your work at Northwind Logistics and wish you every success in what comes next. Kind regards, Lars Eriksen Head of Customer Operations Northwind Logistics Signature: ______________ Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. People and HR ## What this template is for A letter from the employer confirming a resignation: the last working day, handover, final pay, returning company property and thanks. Word or PDF, free to fill in. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all People and HR templates](https://nerix.ai/templates/people-hr) People and HR ## What you fill in The form asks for 16 details. The document fills itself in as you type. - ### Company For example: Northwind Logistics - ### Company address (optional) optional For example: Havnegata 8, 0150 Oslo, Norway - ### Employee's full name For example: Ingrid Solberg - ### Employee's address (optional) optional For example: Storgata 14, 0184 Oslo - ### Their job title For example: Customer Support Team Lead - ### Date you received the resignation For example: 2 November 2026 - ### Their last working day Check it against the notice period in their contract. For example: 31 January 2027 - ### What to hand over before leaving One point per line. For example: Hand open cases to Jonas Berg by 22 January. Write up the team's weekly routine. Take part in hiring your replacement, if you are able to. - ### Final pay and unused leave For example: Your final salary will be paid on 28 February 2027, together with pay for any unused holiday. We will send you a final payslip and a statement of earnings. - ### Company property to return (optional) optional For example: Laptop, phone, access card and any company documents, to Anna in the office by your last day. - ### Exit talk (optional) optional For example: I would like to invite you to a short exit talk with HR in your last week. It is voluntary. - ### Reference or work certificate (optional) optional For example: You are entitled to a work certificate, and we will gladly provide a reference. - ### A personal word of thanks (optional) optional For example: Over five years you have built a team that customers trust, and we will miss your calm in busy weeks. - ### Who to contact with questions For example: Anna Dahl, HR, anna.dahl@northwind.example - ### Your name For example: Lars Eriksen - ### Your job title For example: Head of Customer Operations People and HR ## What is inside The parts of this document, in order. - 1 Before you leave - 2 Final pay - 3 Company property - 4 After you leave Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=resignation-acceptance-letter) ### Was this template helpful? People and HR ## Questions people ask ### What details does this template ask for? The form asks for 16 details, starting with Company, Employee's full name, Their job title, Date you received the resignation, Their last working day. 6 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? Notice periods, final pay and unused leave follow the contract and local employment law, so check them before you confirm dates or amounts. If the employee resigned because of a complaint or a problem at work, take advice before you reply. ### Are these HR templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Do the HR templates follow my country's employment law? They assume no country's law. Employment rules differ a lot, so each template says where to check local requirements before you use it. ### Can a small team use them too? Yes. They work for a team of two or a company of two thousand, and you can cut any section you do not need in the Word version. 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People and HR Premium, €4.99](https://nerix.ai/templates/disciplinary-procedure) - [Employee exit checklist Make sure nothing is missed when someone leaves: handover, access, equipment, final pay and sign-off. People and HR](https://nerix.ai/templates/employee-exit-checklist) [See all People and HR templates](https://nerix.ai/templates/people-hr) Templates ## More kinds of documents Every category has its own page, so you can see all of its templates at once. ## Use it in nerix ### Use it in nerix - [Templates](https://nerix.ai/product/templates) - [People and HR](https://nerix.ai/product/people) - [E-signatures](https://nerix.ai/product/e-signatures) ### Learn more - [How to Make a Document From a Template](https://nerix.ai/help/make-a-document-from-a-template) - [People and HR](https://nerix.ai/templates/people-hr)