# Request for Proposal (RFP) Template, Free Source: https://nerix.ai/templates/request-for-proposal Invite suppliers to bid on a project with clear scope, requirements and how you will choose. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/request-for-proposal) ### Request for Proposal: New library catalogue system **Issued by:** City of Northfield Library Service **Date:** 7 November 2026 **Proposals due:** 31 January 2027 ## 1. Background We run nine libraries with 180,000 items. Our catalogue is 15 years old and cannot be used on phones. ## 2. Scope of work Supply, set up and migrate data to a new cloud catalogue; train 60 staff; support the system for three years. Budget for this project: USD 80,000 to 120,000 . ## 3. Requirements Works on phones; supports 12 languages; exports data in open formats; meets accessibility standard WCAG 2.2 AA. ## 4. What your proposal must include Company profile, approach, timeline, team, three references, a full price breakdown, and any assumptions. ## 5. Timeline - Questions must be sent by 10 January 2027 . Answers will be shared with all bidders. - Proposals are due by 31 January 2027 . - Decision by 28 February 2027; work starts in April 2027 . ## 6. How proposals will be judged Fit with requirements 40%, price 30%, experience and references 20%, timeline 10%. ## 7. Rules - Send questions and proposals to: Priya Nair, [procurement@northfield.example](mailto:procurement@northfield.example) . - Proposals received after the due date may not be considered. - Costs of preparing a proposal are paid by the bidder. - This request is not a promise to award a contract. City of Northfield Library Service may accept or reject any proposal, ask for changes, or cancel the process. - Information shared in this request is confidential and may be used only to prepare a proposal. Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Offers and proposals ## What this template is for A request for proposal (RFP) you fill in online: background, scope, requirements, what bidders must send, timeline, evaluation and rules. Word or PDF. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Offers and proposals templates](https://nerix.ai/templates/offers) Offers and proposals ## What you fill in The form asks for 12 details. The document fills itself in as you type. - ### Your organisation For example: City of Northfield Library Service - ### Project name For example: New library catalogue system - ### Contact for questions For example: Priya Nair, procurement@northfield.example - ### Background For example: We run nine libraries with 180,000 items. Our catalogue is 15 years old and cannot be used on phones. - ### Scope of work For example: Supply, set up and migrate data to a new cloud catalogue; train 60 staff; support the system for three years. - ### Requirements For example: Works on phones; supports 12 languages; exports data in open formats; meets accessibility standard WCAG 2.2 AA. - ### What a proposal must include For example: Company profile, approach, timeline, team, three references, a full price breakdown, and any assumptions. - ### Budget range optional Leave it empty if you prefer not to say. For example: USD 80,000 to 120,000 - ### Questions by For example: 10 January 2027 - ### Proposals due by For example: 31 January 2027 - ### How proposals will be judged For example: Fit with requirements 40%, price 30%, experience and references 20%, timeline 10%. - ### Expected decision and start For example: Decision by 28 February 2027; work starts in April 2027 Offers and proposals ## What is inside The parts of this document, in order. - 1 1. Background - 2 2. Scope of work - 3 3. Requirements - 4 4. What your proposal must include - 5 5. Timeline - 6 6. How proposals will be judged - 7 7. Rules Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=request-for-proposal) ### Was this template helpful? Offers and proposals ## Questions people ask ### What details does this template ask for? The form asks for 12 details, starting with Your organisation, Project name, Contact for questions, Background, Scope of work. 1 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What is the difference between a proposal and a quotation? A proposal explains the work and why you are the right person for it. A quotation gives a price for a defined scope. Both are here, so you can choose by how much explaining the customer needs. ### Are these offer templates free to use? Yes. Fill in and download any of them for free, with no account, as Word or PDF. ### Is an offer legally binding once I send it? That depends on where you are and how the offer is worded. Each template has a field for how long the offer is valid, and where the law matters it says to check local rules. ### Can I add my own logo and sections? Download the Word version and add them, or ask nerix in the chat to add a section, change the tone or write it in another language. Templates ## More in Offers and proposals - [Popular Business proposal Win the work with a proposal that has a clear scope, a fair price, simple terms and a place to sign. Offers and proposals](https://nerix.ai/templates/business-proposal) - [Cleaning services offer Quote a home or office cleaning job with the tasks, schedule and price in one page. Offers and proposals](https://nerix.ai/templates/cleaning-services-offer) - [Engagement letter A professional's letter setting out the work, fees, duties on both sides, confidentiality and how the engagement ends. Offers and proposals](https://nerix.ai/templates/engagement-letter) - [Event planning proposal Pitch an event with the concept, venue, programme, services and a clear budget. Offers and proposals](https://nerix.ai/templates/event-planning-proposal) - [Marketing proposal Pitch a marketing plan with goals, channels, budget and the results you will report. Offers and proposals](https://nerix.ai/templates/marketing-proposal) - [Partnership proposal Propose working together with another business, starting with a low-risk pilot. Offers and proposals](https://nerix.ai/templates/partnership-proposal) [See all Offers and proposals templates](https://nerix.ai/templates/offers) Templates ## More kinds of documents Every category has its own page, so you can see all of its templates at once. ## Use it in nerix ### Use it in nerix - [Templates](https://nerix.ai/product/templates) - [E-signatures](https://nerix.ai/product/e-signatures) - [Long documents](https://nerix.ai/product/long-documents) ### Learn more - [How to Make a Document From a Template](https://nerix.ai/help/make-a-document-from-a-template) - [Offers and proposals](https://nerix.ai/templates/offers) ## Keep reading - Sales and contracts rfp [Sales and contracts](https://nerix.ai/blog/category/sales-and-contracts) October 21, 2026 5 min read ### [Ask suppliers the right way with a request for proposal](https://nerix.ai/blog/request-for-proposal-ask-suppliers-the-right-way) How to write a short request for proposal or quote that gets comparable offers: describe the need, set the rules, ask the same questions and choose fairly. Read the guide