# Rental Application Form Template, Free Source: https://nerix.ai/templates/rental-application-form A form for a landlord to give to people who want to rent, collecting what is needed to choose a tenant. Before you send it Data protection and anti-discrimination laws differ by country and often limit what a landlord may ask or keep. Ask only for what you need to decide, do not ask about protected matters such as religion, health or origin, collect identity papers and bank details only from the person you choose, and tell applicants how long you keep their data. Some places limit application fees, deposits and the checks you may run, so check the local rules before you use this form. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/rental-application-form) ### Rental Application Form **Property applied for:** Flat 4, 12 Orchard Road, Bristol BS3 4RT **Landlord or agent:** Greenfield Lettings **Monthly rent:** GBP 1,150 **Wanted move-in date:** 1 March 2027 Please fill in every part that applies to you. Completing this form does not create a tenancy. The landlord will decide after the checks below and will tell you the result. ## 1. Applicant **Full name:** Maria Santos **Date of birth:** 14 June 1991 **Email:** [maria.santos@example.com](mailto:maria.santos@example.com) **Phone:** +44 7700 900456 ## 2. Where you have lived | | Current address | Previous address | | Address | 27 Elm Grove, Bath BA1 2PQ | 8 Quay Lane, Cardiff CF10 4AB | | From and to | June 2022 to now | August 2019 to June 2022 | | Landlord and phone | Mr J. Kerr, 07700 900111 | Cardiff Homes, 029 5550 8899 | | Rent paid | GBP 950 a month | GBP 800 a month | **Reason for moving:** To be closer to my new job ## 3. Work and income **Employer or source of income, and job title:** Bristol Health Trust, nurse **Since:** September 2021 **Income per month, before tax:** GBP 3,400 **Other income per month:** GBP 200 from tutoring The landlord may ask for proof of income, such as recent payslips, a contract or bank statements, only from the applicant it is going to choose. ## 4. References - Alan Pike, line manager, [alan.pike@example.com](mailto:alan.pike@example.com) - Mr J. Kerr, current landlord, 07700 900111 Do not name a relative as a reference. A reference may be a current or past landlord, an employer or a teacher. ## 5. Who will live in the property Maria Santos, 35 Daniel Santos, 37 Lucia Santos, 6 **Pets:** One cat, aged 4, neutered ## 6. Consent to checks I agree that the landlord or its agent may contact my references and my past and current landlords, and may check that what I have written here is true. With my further written agreement, it may also run a check on my identity, my right to rent and my credit history, as the law allows, and I understand that I may refuse and that the landlord may then decide not to go on with my application. I understand that a fee for a check is only charged if the law allows it, and that I will be told of it before it is charged. ## 7. How your information is used Greenfield Lettings will use the information on this form only to decide whether to offer you the property, to carry out the checks above, and, if you are chosen, to prepare the tenancy. It will keep it safe, will share it only with the people who need it for those purposes, such as its agent and the referees you name, and will not sell it. It will keep this form for this long: 6 months after a decision if the application is refused, or for the length of the tenancy and the period the law requires if it is accepted . After that it will delete or destroy it. You may ask to see what is held about you, to correct it, or to have it deleted, and you may ask the landlord to explain how a decision was made, using the contact details of the landlord or agent. You may complain to the data protection authority of your country. Ask to see the full privacy notice of the landlord if you would like more detail. ## 8. Declaration I declare that the information I have given is true and complete to the best of my knowledge. I understand that false or missing information may lead to my application being refused, or, if I am already a tenant, to the tenancy being ended as the law allows. **Applicant: Maria Santos** Signature: ______________ Date: 7 November 2026 ## For the landlord's use Received on: ______________ Checks done: ______________ Decision: ______________ Decision given to the applicant on: ______________ Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Home and renting ## What this template is for A rental application form for tenants to fill in, with addresses, work and income, references, occupants, pets, consent to checks, privacy note and signature. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Home and renting templates](https://nerix.ai/templates/home) Home and renting ## What you fill in The form asks for 26 details. The document fills itself in as you type. - ### Landlord or agent For example: Greenfield Lettings - ### Property applied for For example: Flat 4, 12 Orchard Road, Bristol BS3 4RT - ### Wanted move-in date For example: 1 March 2027 - ### Monthly rent For example: GBP 1,150 - ### Applicant's full name For example: Maria Santos - ### Date of birth For example: 14 June 1991 - ### Email For example: maria.santos@example.com - ### Phone For example: +44 7700 900456 - ### Current address For example: 27 Elm Grove, Bath BA1 2PQ - ### Living there from and to For example: June 2022 to now - ### Current landlord, name and phone For example: Mr J. Kerr, 07700 900111 - ### Rent paid now For example: GBP 950 a month - ### Previous address optional For example: 8 Quay Lane, Cardiff CF10 4AB - ### Lived there from and to optional For example: August 2019 to June 2022 - ### Previous landlord, name and phone optional For example: Cardiff Homes, 029 5550 8899 - ### Rent paid there optional For example: GBP 800 a month - ### Reason for moving For example: To be closer to my new job - ### Employer or source of income, and job title Students, self-employed people and retired people can write their own situation. For example: Bristol Health Trust, nurse - ### Doing this since For example: September 2021 - ### Income per month, before tax For example: GBP 3,400 - ### Other income per month optional For example: GBP 200 from tutoring - ### Reference one, name, relationship and contact For example: Alan Pike, line manager, alan.pike@example.com - ### Reference two, name, relationship and contact optional For example: Mr J. Kerr, current landlord, 07700 900111 - ### Everyone who will live in the property One person per line, with their age. Ages of children are enough. For example: Maria Santos, 35 Daniel Santos, 37 Lucia Santos, 6 - ### Pets optional For example: One cat, aged 4, neutered - ### How long the landlord keeps this form For example: 6 months after a decision if the application is refused, or for the length of the tenancy and the period the law requires if it is accepted Home and renting ## What is inside The parts of this document, in order. - 1 1. Applicant - 2 2. Where you have lived - 3 3. Work and income - 4 4. References - 5 5. Who will live in the property - 6 6. Consent to checks - 7 7. How your information is used - 8 8. Declaration - 9 For the landlord's use Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=rental-application-form) ### Was this template helpful? Home and renting ## Questions people ask ### What details does this template ask for? The form asks for 26 details, starting with Landlord or agent, Property applied for, Wanted move-in date, Monthly rent, Applicant's full name. 7 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? Data protection and anti-discrimination laws differ by country and often limit what a landlord may ask or keep. Ask only for what you need to decide, do not ask about protected matters such as religion, health or origin, collect identity papers and bank details only from the person you choose, and tell applicants how long you keep their data. Some places limit application fees, deposits and the checks you may run, so check the local rules before you use this form. ### Are these renting templates free? Yes. Fill in and download any of them for free, with no account. ### Is a tenancy template valid in my country? Tenancy law differs a lot between countries and cities, for example on notice periods and deposits. Use the template as a base and check the rules where the property is. ### Should I send a repair request in writing? Yes, whenever you can. A dated letter shows when you asked and what you asked for, which helps if the problem is not fixed. ### Can a landlord and tenant both use the same template? Yes. The agreement templates are written to be fair to both sides, and each side keeps a signed copy. Templates ## More in Home and renting - [House share agreement Agree how housemates split rent, bills and chores, and how someone moves out. Home and renting](https://nerix.ai/templates/house-share-agreement) - [Notice to end tenancy Give your landlord written notice, set your move-out date and ask for your deposit back. Home and renting](https://nerix.ai/templates/notice-to-end-tenancy) - [Property viewing feedback form Capture what a viewer thought of a property, so you can report back to the owner and follow up. Home and renting](https://nerix.ai/templates/property-viewing-feedback) - [New Rent increase letter Tell a tenant politely about a new rent, when it starts, why it is rising and how to reply. Home and renting](https://nerix.ai/templates/rent-increase-letter) - [New Rent receipt Confirm a tenant's rent payment: who paid, the property, the period, the total and anything still owed. Home and renting](https://nerix.ai/templates/rent-receipt) - [Repair request to landlord Report a repair in writing with the facts, access times and a fair deadline. Home and renting](https://nerix.ai/templates/repair-request-to-landlord) [See all Home and renting templates](https://nerix.ai/templates/home) Templates ## More kinds of documents Every category has its own page, so you can see all of its templates at once. ## Use it in nerix ### Use it in nerix - [Templates](https://nerix.ai/product/templates) ### Learn more - [How to Make a Document From a Template](https://nerix.ai/help/make-a-document-from-a-template) - [Home and renting](https://nerix.ai/templates/home)