# Purchase Requisition Form Template, Free Source: https://nerix.ai/templates/purchase-requisition Ask for approval to buy something: what, why, how much, from whom and who must approve. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/purchase-requisition) ### Purchase requisition PR-2027-031 **Company:** Brightwater Analytics **Date:** 8 March 2027 **Requested by:** Jin Park **Department:** IT **Needed by:** 30 March 2027 ## Items | Item | Quantity | Unit price | | Laptop, 14 inch, 32 GB memory | 3 | EUR 1,850 | | Docking station | 3 | EUR 220 | **Estimated total, with tax:** EUR 6,210 ## Reason for the purchase Three new developers start on 5 April and need equipment. Current spare laptops are too old. ## Supplier and budget **Suggested supplier:** TechSource Ltd, quote Q-8841 of 5 March 2027 **Budget or cost code:** IT-HARDWARE-2027 **In the budget:** Yes, EUR 12,000 budgeted, EUR 2,400 used ## Approval | Role | Name | Decision | Signature and date | | Approver | Sana Malik, IT manager | Approved / Rejected | | | Finance | Henrik Larsen, Finance | Approved / Rejected | | Do not order before the approvals are signed. After approval, send the form to purchasing to raise a purchase order. Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Operations and quality ## What this template is for A purchase requisition form: who asks, what is needed and why, estimated cost, budget code, suggested supplier and the approval steps. Word or PDF. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Operations and quality templates](https://nerix.ai/templates/operations-quality) Operations and quality ## What you fill in The form asks for 19 details. The document fills itself in as you type. - ### Company name For example: Brightwater Analytics - ### Requisition number For example: PR-2027-031 - ### Date For example: 8 March 2027 - ### Requested by For example: Jin Park - ### Department For example: IT - ### Needed by For example: 30 March 2027 - ### Item 1 For example: Laptop, 14 inch, 32 GB memory - ### Quantity 1 For example: 3 - ### Unit price 1 For example: EUR 1,850 - ### Item 2 (optional) optional For example: Docking station - ### Quantity 2 (optional) optional For example: 3 - ### Unit price 2 (optional) optional For example: EUR 220 - ### Estimated total, with tax For example: EUR 6,210 - ### Why it is needed For example: Three new developers start on 5 April and need equipment. Current spare laptops are too old. - ### Suggested supplier (optional) optional Attach the quote if you have one. For example: TechSource Ltd, quote Q-8841 of 5 March 2027 - ### Budget or cost code For example: IT-HARDWARE-2027 - ### Is it in the budget? (optional) optional For example: Yes, EUR 12,000 budgeted, EUR 2,400 used - ### First approver For example: Sana Malik, IT manager - ### Finance approver (optional) optional For purchases above your company's limit. For example: Henrik Larsen, Finance Operations and quality ## What is inside The parts of this document, in order. - 1 Items - 2 Reason for the purchase - 3 Supplier and budget - 4 Approval Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=purchase-requisition) ### Was this template helpful? Operations and quality ## Questions people ask ### What details does this template ask for? The form asks for 19 details, starting with Company name, Requisition number, Date, Requested by, Department. 6 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### Are these operations templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Do they meet a standard such as ISO 9001? They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you. ### Who should approve a procedure? The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date. Templates ## More in Operations and quality - [Allergen and food safety record One page for the kitchen: allergens by dish, daily temperature and cleaning checks, and what was done about problems. Operations and quality](https://nerix.ai/templates/allergen-and-food-safety-record) - [Asset handover and return form Record equipment given to a person and returned later, with condition and signatures. Operations and quality](https://nerix.ai/templates/asset-handover-and-return-form) - [Asset register List what the business owns: each asset, who has it, where it is, what it is worth and its condition. Operations and quality](https://nerix.ai/templates/asset-register) - [Business continuity plan Plan how to keep critical work going through a fire, outage, supplier failure or loss of people. Operations and quality Premium, €4.99](https://nerix.ai/templates/business-continuity-plan) - [Capacity plan Work out whether you can meet future demand: current use, expected growth, gaps, options and what to decide. Operations and quality](https://nerix.ai/templates/capacity-plan) - [Class register Record attendance for one class or session, with late and absent names and the reason. Operations and quality](https://nerix.ai/templates/class-register) [See all Operations and quality templates](https://nerix.ai/templates/operations-quality) Templates ## More kinds of documents Every category has its own page, so you can see all of its templates at once. ## Use it in nerix ### Use it in nerix - [Templates](https://nerix.ai/product/templates) - [Quality records](https://nerix.ai/product/quality-records) - [Checks](https://nerix.ai/product/audits) ### Learn more - [How to Make a Document From a Template](https://nerix.ai/help/make-a-document-from-a-template) - [Operations and quality](https://nerix.ai/templates/operations-quality)