# Purchase Order (PO) Template, Free to Fill Source: https://nerix.ai/templates/purchase-order Order goods or services from a supplier with items, prices, delivery and payment terms. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/purchase-order) ### Purchase Order PO-2026-0457 **Date:** 7 November 2026 ## Buyer Tidewater Cafe Ltd 14 Quay Street, Auckland, New Zealand, [orders@tidewater.example](mailto:orders@tidewater.example) ## Supplier Coastal Restaurant Supplies 5 Trade Park, Auckland, [sales@coastal.example](mailto:sales@coastal.example) ## Items ordered | Description | Quantity | Unit price | Tax % | Amount | | Espresso machine, model E2 | 1 | 4,200.00 | 15% | 4,200.00 | | Coffee grinder | 2 | 650.00 | 15% | 1,300.00 | | | | | Subtotal | 5,500.00 | | Tax 15% | 825.00 | | **Total** | **6,325.00** | ## Delivery Deliver to: 14 Quay Street, Auckland, loading door at the back Delivery date: 20 November 2026 ## Payment Payment within 30 days of receiving the invoice and the goods ## Terms - Please confirm this order in writing. By starting work or shipping, the Supplier accepts it on these terms. - The goods or services must match the description above and be of good quality. The Buyer may reject anything that does not and ask for a replacement or a refund. - Quote the purchase order number on every delivery note and invoice. - Changes to this order must be agreed in writing by the Buyer. Call the manager one hour before delivery. Quote the PO number on the invoice. **Approved by:** Hana Walker, Owner Signature: ______________ Date: ______________ Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Money and payments ## What this template is for A purchase order you fill in online: buyer, supplier, your logo, priced items with tax and a total that adds itself up, delivery and approval. Word or PDF. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Money and payments templates](https://nerix.ai/templates/money) Money and payments ## What you fill in The form asks for 13 details. The document fills itself in as you type. - ### Purchase order number For example: PO-2026-0457 - ### Buyer: name For example: Tidewater Cafe Ltd - ### Buyer: address and contact For example: 14 Quay Street, Auckland, New Zealand, orders@tidewater.example - ### Supplier: name For example: Coastal Restaurant Supplies - ### Supplier: address and contact For example: 5 Trade Park, Auckland, sales@coastal.example - ### Your logo optional Shown at the top of the document. - ### Currency optional Pick one and every amount is written as money in it. Leave it empty to show plain numbers. - ### Items ordered One line for each thing you order. Each line total, the tax and the total are worked out for you. - ### Deliver to For example: 14 Quay Street, Auckland, loading door at the back - ### Delivery date For example: 20 November 2026 - ### Payment terms For example: Payment within 30 days of receiving the invoice and the goods - ### Special instructions (optional) optional For example: Call the manager one hour before delivery. Quote the PO number on the invoice. - ### Approved by (name and role) For example: Hana Walker, Owner Money and payments ## What is inside The parts of this document, in order. - 1 Buyer - 2 Supplier - 3 Items ordered - 4 Delivery - 5 Payment - 6 Terms Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=purchase-order) ### Was this template helpful? Money and payments ## Questions people ask ### What details does this template ask for? The form asks for 13 details, starting with Purchase order number, Buyer: name, Buyer: address and contact, Supplier: name, Supplier: address and contact. 3 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### Are these invoice and payment templates free? Yes. Each one is free to fill in and download as Word or PDF, with no account. ### What must an invoice include? Your details, the customer's details, an invoice number and date, a description of what was sold, the amount and how to pay. Tax rules differ by country, so add what your local rules require. ### How polite should a payment reminder be? Start friendly and factual, with the invoice number, amount and due date. Only move to firmer wording if the first reminder is ignored. ### Can I use these for a business in any country? Yes. The templates assume no country, and you enter your own currency, tax details and payment instructions. Templates ## More in Money and payments - [Acknowledgement of debt A signed note in which a person or company admits owing a sum and says how and when it will be paid. Money and payments](https://nerix.ai/templates/acknowledgement-of-debt) - [Bill of sale Record a private sale of a car, phone or other item, with the price and condition. Money and payments](https://nerix.ai/templates/bill-of-sale) - [Demand letter for an unpaid invoice Send a firm final demand for an overdue invoice before you take further steps. Money and payments](https://nerix.ai/templates/demand-letter-for-unpaid-invoice) - [Popular Invoice Bill a client clearly with items, tax, total, due date and how to pay. Money and payments](https://nerix.ai/templates/invoice) - [Payment receipt Confirm money received, such as rent or a deposit, with the amount, date and method. Money and payments](https://nerix.ai/templates/payment-receipt) - [Payment reminder Chase an overdue invoice politely, from a first reminder to a final notice. Money and payments](https://nerix.ai/templates/payment-reminder) [See all Money and payments templates](https://nerix.ai/templates/money) Templates ## More kinds of documents Every category has its own page, so you can see all of its templates at once. ## Use it in nerix ### Use it in nerix - [Templates](https://nerix.ai/product/templates) - [Money](https://nerix.ai/product/money) - [The Sheet](https://nerix.ai/product/sheet) ### Learn more - [How to Make a Document From a Template](https://nerix.ai/help/make-a-document-from-a-template) - [Money and payments](https://nerix.ai/templates/money) ## Keep reading - Sales and contracts rfp [Sales and contracts](https://nerix.ai/blog/category/sales-and-contracts) October 21, 2026 5 min read ### [Ask suppliers the right way with a request for proposal](https://nerix.ai/blog/request-for-proposal-ask-suppliers-the-right-way) How to write a short request for proposal or quote that gets comparable offers: describe the need, set the rules, ask the same questions and choose fairly. Read the guide - [Quality and audits](https://nerix.ai/blog/category/quality-and-audits) October 21, 2026 5 min read ### [Supplier audits for small companies](https://nerix.ai/blog/supplier-audits-for-small-companies) How to decide which suppliers to check, what to ask, and how to run a light supplier audit by questionnaire or visit, then follow up kindly. Read the guide