# Promotion Letter Template, Free to Fill Source: https://nerix.ai/templates/promotion-letter Confirm a promotion in writing: the new role, the date, the new pay and what stays the same. Before you send it A promotion can change the employment contract. Some places require the change to be agreed in writing or the employee to sign it. Check the rules and the existing contract, and keep a signed copy. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/promotion-letter) Brightwater Analytics 1 February 2027 Priya Nair 18 Orchard Way, Bristol, BS2 8PQ ### Promotion to Senior Customer Success Manager Dear Priya Nair , Congratulations. I am very pleased to confirm that you are promoted from Customer Success Manager to **Senior Customer Success Manager**, from 1 March 2027 . Over the last year you grew the accounts you manage by 30 percent, trained two new colleagues and led our move to a new client reporting process. ## Your new role You will report to Head of Customer Success . These are the main changes: You will lead a team of three account managers. You will own the renewal targets for the region. You will join the monthly management meeting. ## Pay and terms Your pay from 1 March 2027 will be **GBP 54,000 a year, before tax, paid monthly**. Your previous pay was GBP 46,000 a year, before tax . Your holiday allowance rises to 27 days a year. Your notice period becomes 3 months. A review after 6 months to check that the role is working well for you and for us. All other terms of your employment stay as they are, unless this letter says otherwise. Please sign and return a copy to confirm that you accept. Thank you for what you have already given to Brightwater Analytics . We look forward to seeing what you do next. Yours sincerely, Marcus Lee, Chief Operating Officer Brightwater Analytics I accept the promotion on the terms above. Signed: ______________________ Date: ______________ Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. People and HR ## What this template is for A promotion letter that confirms the new role, start date, pay, reporting line and what changes. Fill it in online, then download it as Word or PDF. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all People and HR templates](https://nerix.ai/templates/people-hr) People and HR ## What you fill in The form asks for 15 details. The document fills itself in as you type. - ### Company name For example: Brightwater Analytics - ### Employee's name For example: Priya Nair - ### Employee's address optional For example: 18 Orchard Way, Bristol, BS2 8PQ - ### Date of the letter For example: 1 February 2027 - ### Current job title For example: Customer Success Manager - ### New job title For example: Senior Customer Success Manager - ### Promotion takes effect on For example: 1 March 2027 - ### Why she or he is being promoted A few warm, true sentences. People keep this letter. For example: Over the last year you grew the accounts you manage by 30 percent, trained two new colleagues and led our move to a new client reporting process. - ### New pay Say whether it is before tax, and per year, month or hour. For example: GBP 54,000 a year, before tax, paid monthly - ### Previous pay optional For example: GBP 46,000 a year, before tax - ### Reports to optional For example: Head of Customer Success - ### What changes in the role One change per line. For example: You will lead a team of three account managers. You will own the renewal targets for the region. You will join the monthly management meeting. - ### Other changes (hours, benefits, notice period) optional For example: Your holiday allowance rises to 27 days a year. Your notice period becomes 3 months. - ### Trial period in the new role optional Leave out if there is none. For example: A review after 6 months to check that the role is working well for you and for us. - ### Signed by (name and title) For example: Marcus Lee, Chief Operating Officer People and HR ## What is inside The parts of this document, in order. - 1 Your new role - 2 Pay and terms Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=promotion-letter) ### Was this template helpful? People and HR ## Questions people ask ### What details does this template ask for? The form asks for 15 details, starting with Company name, Employee's name, Date of the letter, Current job title, New job title. 5 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? A promotion can change the employment contract. Some places require the change to be agreed in writing or the employee to sign it. Check the rules and the existing contract, and keep a signed copy. ### Are these HR templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Do the HR templates follow my country's employment law? They assume no country's law. Employment rules differ a lot, so each template says where to check local requirements before you use it. ### Can a small team use them too? Yes. They work for a team of two or a company of two thousand, and you can cut any section you do not need in the Word version. 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People and HR Premium, €4.99](https://nerix.ai/templates/disciplinary-procedure) - [Employee exit checklist Make sure nothing is missed when someone leaves: handover, access, equipment, final pay and sign-off. People and HR](https://nerix.ai/templates/employee-exit-checklist) [See all People and HR templates](https://nerix.ai/templates/people-hr) Templates ## More kinds of documents Every category has its own page, so you can see all of its templates at once. ## Use it in nerix ### Use it in nerix - [Templates](https://nerix.ai/product/templates) - [People and HR](https://nerix.ai/product/people) - [E-signatures](https://nerix.ai/product/e-signatures) ### Learn more - [How to Make a Document From a Template](https://nerix.ai/help/make-a-document-from-a-template) - [People and HR](https://nerix.ai/templates/people-hr)