# Maintenance Log Template, Free Source: https://nerix.ai/templates/maintenance-log Keep a dated record of the maintenance done on an asset and when it is next due. Before you send it Some equipment must be serviced and recorded by a qualified person under local safety rules. Check what applies to your equipment. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/maintenance-log) ### Maintenance log **Asset:** Forklift FL-02 **Location:** Warehouse B **Person responsible:** Hamza Idrissi, maintenance lead **Period covered:** January to December 2027 ## Work done | Date | Type | Work done | Who | Cost | | 12 Jan 2027 | Routine service | Oil and filters changed | Done by Hamza Idrissi | Cost 180 | | 03 Jun 2027 | Repair | Replaced left hydraulic hose | Done by Delta Lifts Ltd | Cost 640 | ## Parts used Oil filter x1, hydraulic hose x1, 5 litres engine oil ## Problems found Left hydraulic hose has failed twice in 12 months. Check the routing. ## Cost **Total cost in the period:** EUR 820 ## Next service **Last service:** 3 June 2027 **Next service due:** 3 December 2027, or at 2,000 hours **Status of the asset:** In use ## Checked by ______________________ Hamza Idrissi, maintenance lead Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Operations and quality ## What this template is for A maintenance log for machines, vehicles and buildings. Record the asset, work done, parts used, cost, who did it, problems found and the next service date. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Operations and quality templates](https://nerix.ai/templates/operations-quality) Operations and quality ## What you fill in The form asks for 11 details. The document fills itself in as you type. - ### Asset (name and number) For example: Forklift FL-02 - ### Location For example: Warehouse B - ### Person responsible For example: Hamza Idrissi, maintenance lead - ### Period covered For example: January to December 2027 - ### Maintenance entries One row for each job. For example: 12 Jan 2027 | Routine service | Oil and filters changed | Done by Hamza Idrissi | Cost 180 03 Jun 2027 | Repair | Replaced left hydraulic hose | Done by Delta Lifts Ltd | Cost 640 - ### Parts used optional For example: Oil filter x1, hydraulic hose x1, 5 litres engine oil - ### Problems found or repeated faults optional For example: Left hydraulic hose has failed twice in 12 months. Check the routing. - ### Total cost in the period optional For example: EUR 820 - ### Last service date For example: 3 June 2027 - ### Next service due For example: 3 December 2027, or at 2,000 hours - ### Asset status For example: In use Operations and quality ## What is inside The parts of this document, in order. - 1 Work done - 2 Parts used - 3 Problems found - 4 Cost - 5 Next service - 6 Checked by Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=maintenance-log) ### Was this template helpful? Operations and quality ## Questions people ask ### What details does this template ask for? The form asks for 11 details, starting with Asset, Location, Person responsible, Period covered, Maintenance entries. 3 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? Some equipment must be serviced and recorded by a qualified person under local safety rules. Check what applies to your equipment. ### Are these operations templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Do they meet a standard such as ISO 9001? They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you. ### Who should approve a procedure? The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date. 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Operations and quality](https://nerix.ai/templates/class-register) [See all Operations and quality templates](https://nerix.ai/templates/operations-quality) Templates ## More kinds of documents Every category has its own page, so you can see all of its templates at once. ## Use it in nerix ### Use it in nerix - [Templates](https://nerix.ai/product/templates) - [Quality records](https://nerix.ai/product/quality-records) - [Checks](https://nerix.ai/product/audits) ### Learn more - [How to Make a Document From a Template](https://nerix.ai/help/make-a-document-from-a-template) - [Operations and quality](https://nerix.ai/templates/operations-quality)