# IT Security Policy Template, Word and PDF Source: https://nerix.ai/templates/it-security-policy Buy to download This page shows a preview. Buy the document on nerix.ai to download it as Word and PDF and print it. https://nerix.ai/templates/it-security-policy # IT security policy Set the rules for protecting company systems and data: access, devices, backups, incidents and suppliers. Before you send it A policy does not make a company secure by itself. It works only if it matches what people really do, is explained to them, and is backed by the tools it names. Laws on data protection, breach reporting and specific sectors (health, finance) may add duties. Check what applies to you, and keep the policy short enough that people read it. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/it-security-policy) **€4.99, pay once, Word and PDF** Included in every paid nerix plan. ### IT Security Policy **Company:** Brightwater Analytics **Effective from:** 1 January 2027 **Policy owner:** Head of IT ## 1. Purpose and scope This policy sets the rules that protect the systems, devices and data of Brightwater Analytics . It covers all employees, contractors and visitors who use the company's systems or data . Everyone is responsible for security. If you are unsure, ask before you act. **Approved tools:** Password manager: Bitwarden. File storage: company Google Workspace only. Chat: Slack. ## 2. Access and passwords - Everyone has their own account. Never share an account or a password. - Passwords are at least 14 characters, are unique to each service, and are kept in an approved password manager, not on paper or in a file. - Multi-factor sign-in is required on email, the cloud storage, the code repository, the accounting system and the admin tools . - Access is given by the least needed for the job and is removed on the day someone leaves or changes role. - Managers review who has access to important systems at least once a year. ## 3. Devices - Company devices have a screen lock, disk encryption and up-to-date security software. - Personal devices may be used for company work only if the owner agrees to these rules and the company has approved it. The company may remove its data from a personal device if it is lost or the person leaves. - Report a lost or stolen device at once. - Do not plug in unknown USB drives, and do not install software that the company has not approved. 4. Email, links and the internet 5. Data 6. Updates and backups 7. Suppliers 8. Reporting and handling incidents ⁦2 / 2⁩ The full document unlocks when you download The rest is written and waiting, with your answers in place. Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. IT and projects ## What this template is for An IT security policy for a company: access and passwords, devices, email, data, backups, updates, incidents, suppliers and what staff must and must not do. It is free to fill in online and needs no account. The finished Word document and PDF cost €4.99, paid once. [See all IT and projects templates](https://nerix.ai/templates/it-projects) IT and projects ## What you fill in The form asks for 11 details. The document fills itself in as you type. - ### Company name For example: Brightwater Analytics - ### Policy starts on For example: 1 January 2027 - ### Policy owner For example: Head of IT - ### Where to report a security problem For example: security@brightwater.example, or +353 1 555 0199 at any time - ### Who the policy covers For example: all employees, contractors and visitors who use the company's systems or data - ### Minimum password length (characters) Longer is safer. A passphrase works well. For example: 14 - ### Systems that must use multi-factor sign-in For example: email, the cloud storage, the code repository, the accounting system and the admin tools - ### Backups For example: Company data is backed up every night, copies are kept for 30 days in a separate place, and restores are tested every quarter. - ### Days to apply critical security updates For example: 7 - ### Hours to report a suspected incident How soon staff must report it. Sooner is better. For example: 24 - ### Approved tools (optional) optional For example: Password manager: Bitwarden. File storage: company Google Workspace only. Chat: Slack. IT and projects ## What is inside The parts of this document, in order. - 1 1. Purpose and scope - 2 2. Access and passwords - 3 3. Devices - 4 4. Email, links and the internet - 5 5. Data - 6 6. Updates and backups - 7 7. Suppliers - 8 8. Reporting and handling incidents - 9 9. Breaking this policy - 10 10. Training and review Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Pay once and get it as a Word document to edit further and as a PDF to send or print. The link comes by email too. ### Was this template helpful? IT and projects ## Questions people ask ### What details does this template ask for? The form asks for 11 details, starting with Company name, Policy starts on, Policy owner, Where to report a security problem, Who the policy covers. 1 more are optional. ### How much does this template cost? €4.99, paid once. Filling it in and seeing the first part is free. You pay when you download the finished Word document and PDF, with no account and no subscription. Every paid nerix plan includes it. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, press Download and pay once. You get the finished document as a Word file to keep editing and as a PDF to send or print, and the link by email. ### Is what I type sent anywhere? While you fill it in, what you type stays in your browser. When you buy the document, your answers go to nerix to make your files. They are kept for seven days so you can download again, then deleted. ### What should I check before I use this template? A policy does not make a company secure by itself. It works only if it matches what people really do, is explained to them, and is backed by the tools it names. Laws on data protection, breach reporting and specific sectors (health, finance) may add duties. Check what applies to you, and keep the policy short enough that people read it. ### Are these IT and project templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Does a security policy make us secure? No document does that alone. A policy helps when it matches what people really do, so keep it short, explain it to your team and review it every year. ### Is a project charter only for large projects? No. A small project benefits too, because one page that names the goal, the limits and the decision maker prevents most arguments later. 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