# Incident Log Template, Free to Fill Source: https://nerix.ai/templates/incident-log Keep one running list of incidents, what was done about each, and which are still open. Before you send it Some serious incidents must be reported to an authority within a set time. Check the reporting rules for your sector and place, and record personal details only as far as you need. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/incident-log) ### Incident log **Site or team:** Warehouse 2, Rotterdam **Kept by:** Hamza Idrissi, Safety Officer **Period:** 1 January 2028 to 31 March 2028 ## Incidents | Number | Date and time | Place | What happened | Type | Action taken | Status | | IN-014 | 12 Jan 2028 14:20 | Aisle 4 | Pallet fell from rack, nobody hurt | Near miss | Aisle closed, rack checked | Open | | IN-015 | 03 Feb 2028 09:05 | Loading bay | Driver slipped on wet floor, bruised knee | Injury | First aid, floor dried, sign added | Closed | ## Open actions | Incident | What | Who | By when | | IN-014 | Replace damaged rack beam | Daniel Roche | by 28 Feb 2028 | ## Reported outside the organisation | Incident | Reported to and when | | IN-015 | Reported to the insurer on 04 Feb 2028 | ## Patterns and lessons Three of the five incidents were in the loading bay on wet days. Each incident is logged the same day where possible. Serious incidents also get a full incident report. Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Operations and quality ## What this template is for An incident log to record every accident, near miss and problem in one place. Note the date, what happened, who was involved, action taken and follow-up status. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Operations and quality templates](https://nerix.ai/templates/operations-quality) Operations and quality ## What you fill in The form asks for 8 details. The document fills itself in as you type. - ### Site or team For example: Warehouse 2, Rotterdam - ### Log kept by For example: Hamza Idrissi, Safety Officer - ### Log starts For example: 1 January 2028 - ### Log up to For example: 31 March 2028 - ### Incidents One row for each incident. For example: IN-014 | 12 Jan 2028 14:20 | Aisle 4 | Pallet fell from rack, nobody hurt | Near miss | Aisle closed, rack checked | Open IN-015 | 03 Feb 2028 09:05 | Loading bay | Driver slipped on wet floor, bruised knee | Injury | First aid, floor dried, sign added | Closed - ### Open actions (optional) optional One row for each open action. For example: IN-014 | Replace damaged rack beam | Daniel Roche | by 28 Feb 2028 - ### Reported to an authority or insurer (optional) optional One row for each report. For example: IN-015 | Reported to the insurer on 04 Feb 2028 - ### Patterns noticed (optional) optional For example: Three of the five incidents were in the loading bay on wet days. Operations and quality ## What is inside The parts of this document, in order. - 1 Incidents - 2 Open actions - 3 Reported outside the organisation - 4 Patterns and lessons Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=incident-log) ### Was this template helpful? Operations and quality ## Questions people ask ### What details does this template ask for? The form asks for 8 details, starting with Site or team, Log kept by, Log starts, Log up to, Incidents. 3 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? Some serious incidents must be reported to an authority within a set time. Check the reporting rules for your sector and place, and record personal details only as far as you need. ### Are these operations templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Do they meet a standard such as ISO 9001? They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you. ### Who should approve a procedure? The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date. 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Operations and quality](https://nerix.ai/templates/class-register) [See all Operations and quality templates](https://nerix.ai/templates/operations-quality) Templates ## More kinds of documents Every category has its own page, so you can see all of its templates at once. ## Use it in nerix ### Use it in nerix - [Templates](https://nerix.ai/product/templates) - [Quality records](https://nerix.ai/product/quality-records) - [Checks](https://nerix.ai/product/audits) ### Learn more - [How to Make a Document From a Template](https://nerix.ai/help/make-a-document-from-a-template) - [Operations and quality](https://nerix.ai/templates/operations-quality) ## Keep reading - Quality and audits incidents [Quality and audits](https://nerix.ai/blog/category/quality-and-audits) October 31, 2026 5 min read ### [Incident report template and how to investigate](https://nerix.ai/blog/incident-report-template-and-how-to-investigate) How to write an incident report and investigate it: what to record in the first hour, how to find the cause, what to fix and when to tell an authority. Read the guide