# Gift and Hospitality Register Template Source: https://nerix.ai/templates/gift-and-hospitality-register Record every gift and hospitality offered, given or received, with value, reason and approval. Before you send it Anti-bribery laws and public sector rules differ by country. Many rules forbid gifts to public officials altogether. Check your own policy and the law, and refuse anything that looks like an attempt to influence a decision. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/gift-and-hospitality-register) ### Gift and hospitality register **Company:** Northgate Supplies Ltd **Period:** January to December 2027 **Kept by:** Compliance Officer **Currency:** GBP **Approval needed above:** 50 ## How to use this register Record every gift or hospitality offered, given, received or declined, even if you refused it. Say why it was offered and who approved it where approval is needed. If in doubt, ask before you accept. ## Entries | Date | Received or given | Staff member | Other party | Description | Value | Reason | Approval | Outcome | | 12 Mar 2027 | Received | Amira Khan | Brightline Ltd | Box of chocolates | 20 | Thank you after project | Not needed | Shared with the team | | 2 Jun 2027 | Offered, declined | Joel Park | Apex Foods | Concert tickets | 240 | Contract renewal due | Refused by the Compliance Officer | Returned | | 21 Nov 2027 | Given | Sara Lindqvist | Ministry procurement team | None | 0 | No gifts to public officials | / | | ## Notes Gifts under the limit may be kept. Cash and cash equivalents are never accepted. ## Review Reviewed by Compliance Officer on 20 December 2027 . Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Company and legal ## What this template is for A register for gifts and hospitality given or received: who, from or to whom, what, its value, why, whether it was approved and the outcome. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Company and legal templates](https://nerix.ai/templates/company-legal) Company and legal ## What you fill in The form asks for 9 details. The document fills itself in as you type. - ### Company name For example: Northgate Supplies Ltd - ### Register period For example: January to December 2027 - ### Register kept by For example: Compliance Officer - ### Currency For example: GBP - ### Value above which approval is needed Match your anti-bribery or gifts policy. For example: 50 - ### Entries One row for each entry. For example: 12 Mar 2027 | Received | Amira Khan | Brightline Ltd | Box of chocolates | 20 | Thank you after project | Not needed | Shared with the team 2 Jun 2027 | Offered, declined | Joel Park | Apex Foods | Concert tickets | 240 | Contract renewal due | Refused by the Compliance Officer | Returned 21 Nov 2027 | Given | Sara Lindqvist | Ministry procurement team | None | 0 | No gifts to public officials | | - ### Notes optional For example: Gifts under the limit may be kept. Cash and cash equivalents are never accepted. - ### Reviewed by For example: Compliance Officer - ### Date reviewed For example: 20 December 2027 Company and legal ## What is inside The parts of this document, in order. - 1 How to use this register - 2 Entries - 3 Notes - 4 Review Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=gift-and-hospitality-register) ### Was this template helpful? Company and legal ## Questions people ask ### What details does this template ask for? The form asks for 9 details, starting with Company name, Register period, Register kept by, Currency, Value above which approval is needed. 1 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? Anti-bribery laws and public sector rules differ by country. Many rules forbid gifts to public officials altogether. Check your own policy and the law, and refuse anything that looks like an attempt to influence a decision. ### Are these company templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Is a template the same as legal advice? No. A template is a careful starting point. Company, contract and data protection law differ by country, so have a lawyer read anything that carries real risk before you sign. ### Can I change the clauses? Yes. Download the Word version and edit it, or open the template in the nerix chat and ask for a clause that is stricter, shorter or in another language. 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