# Expense Accrual Schedule Template, Free Source: https://nerix.ai/templates/expense-accrual-schedule List the costs you owe at period end but have not been billed for, with basis, approval and reversal date. Before you send it Accrual rules depend on your accounting framework and your accountant's advice. Use this to support your books, not to replace the standards you follow. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/expense-accrual-schedule) ### Expense accrual schedule **Company:** Northgate Supplies Ltd **Period end:** 31 December 2026 **Currency:** EUR **Prepared by:** Maya Okafor, Financial Controller ## Purpose This schedule lists costs that belong to the period ending 31 December 2026 but had not been invoiced or paid by that date, so they are recorded in the right period. ## Accrued expenses | Description | Supplier | Amount | Basis | Reversal | | Office rent, December | Landlord Ltd | 4,200.00 | Lease, 1 month unpaid | Reverses 1 Jan | | Electricity, Nov and Dec | PowerCo | 1,310.00 | Estimate from last 3 months | Reverses 1 Jan | | Audit fee, work done to date | Clarke and Partners | 6,000.00 | Engagement letter, 60% complete | Reverses on invoice | **Total accrued:** 11,510 ( EUR ) ## How the amounts were worked out Contract terms where there is a contract; the average of the last three invoices where there is not; supplier confirmation for anything over 5,000. ## Considered and not accrued Marketing campaign in January: work not started, so no cost yet. ## Checks - Each line has a supplier, a reason the cost belongs to this period, and support (a contract, order or estimate). - Each accrual is reversed when the real invoice is posted, so it is not counted twice. - The total agrees to the accrual account in the ledger. ## Approval Approved by Daniel Reyes, Finance Director on 10 January 2027 . Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Finance and accounting ## What this template is for A period-end schedule of accrued expenses: what was received but not yet invoiced, the amount, the basis, who approved it and when it reverses. Fill in online. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Finance and accounting templates](https://nerix.ai/templates/finance-accounting) Finance and accounting ## What you fill in The form asks for 10 details. The document fills itself in as you type. - ### Company name For example: Northgate Supplies Ltd - ### Period end date For example: 31 December 2026 - ### Currency For example: EUR - ### Prepared by For example: Maya Okafor, Financial Controller - ### Accrued expenses One row for each cost. For example: Office rent, December | Landlord Ltd | 4,200 | Lease, 1 month unpaid | Reverses 1 Jan Electricity, Nov and Dec | PowerCo | 1,310 | Estimate from last 3 months | Reverses 1 Jan Audit fee, work done to date | Clarke and Partners | 6,000 | Engagement letter, 60% complete | Reverses on invoice - ### Total accrued The sum of the amounts above. For example: 11,510 - ### How the amounts were worked out optional Say how you estimate when no invoice exists. For example: Contract terms where there is a contract; the average of the last three invoices where there is not; supplier confirmation for anything over 5,000. - ### Items considered and left out optional Costs you looked at and decided not to accrue, and why. For example: Marketing campaign in January: work not started, so no cost yet. - ### Approved by For example: Daniel Reyes, Finance Director - ### Approval date For example: 10 January 2027 Finance and accounting ## What is inside The parts of this document, in order. - 1 Purpose - 2 Accrued expenses - 3 How the amounts were worked out - 4 Considered and not accrued - 5 Checks - 6 Approval Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=expense-accrual-schedule) ### Was this template helpful? Finance and accounting ## Questions people ask ### What details does this template ask for? The form asks for 10 details, starting with Company name, Period end date, Currency, Prepared by, Accrued expenses. 2 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? Accrual rules depend on your accounting framework and your accountant's advice. Use this to support your books, not to replace the standards you follow. ### Are these finance templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Do these templates include tax rules? No. Tax and invoicing rules differ by country. Each template has fields for amounts and references, and you add the tax details your local rules require. ### Can I use them with my accounting software? Yes. They are plain documents. Download the Word version, or copy the figures into your software. Templates ## More in Finance and accounting - [Account reconciliation sign-off Show that a ledger balance matches the bank or statement, with the differences explained and signed off. Finance and accounting](https://nerix.ai/templates/account-reconciliation-sign-off) - [Bad debt write-off memo Record and approve writing off a debt that cannot be collected, with the steps already tried. 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