# Event Run Sheet Template, Free to Fill Source: https://nerix.ai/templates/event-run-sheet Run the day on one page: a timed schedule, who is responsible, contacts and what to do if things go wrong. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/event-run-sheet) ### Run sheet: Brightwater Customer Day **Date:** 18 November 2027 **Venue:** The Glass Hall, 8 Harbour Road, Rotterdam **Event manager:** Lucas Ferreira, +31 6 5550 0142 **Expected:** 120 guests, 8 speakers, 15 staff ## Schedule | Time | What happens | Who | | 07:00 | Venue opens, set-up begins | Lucas, venue team | | 08:30 | Speaker and sound check | AV team | | 09:15 | Registration opens | front desk | | 10:00 | Welcome speech | Amira | | 10:20 | Keynote | Priya | | 12:30 | Lunch served | caterer | | 14:00 | Workshops in rooms 1 to 3 | room hosts | | 16:30 | Closing and thanks | Amira | ## Who does what Front desk: Hannah and Tomas Speakers: Priya AV: Marek Food and drink: Hannah First aid: Dana (trained) ## Suppliers | What they supply | Company | Contact person | Phone | Arrival | | Catering | Harbor Foods | Maria | +31 6 5550 0188 | arrives 10:30 | | AV | Soundworks | Marek | +31 6 5550 0177 | arrives 07:30 | | Flowers | Green Stem | | | delivers 08:00 | ## Set-up checklist Signs and banners hung Registration desk and name badges Microphones and slides tested Water and coffee points Wi-Fi code on the screens ## Key contacts Venue manager: Jan de Vries, +31 6 5550 0120 Security: +31 10 555 0190 ## Emergency and first aid Nearest exit: main doors and east fire door. Meeting point: the car park. Call 112. First aider: Dana. Hospital: Harbour Hospital, 1.2 km. ## Plan B If the projector fails, use the second laptop and the spare screen. If a speaker is late, move the workshop slot earlier. Everyone on the team has a copy of this sheet. Tell the event manager at once if a time changes, and update the sheet. Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Plans and reports ## What this template is for An event run sheet with a minute-by-minute schedule, who does what, contacts, suppliers, set-up and emergency details. Fill in online, then Word or PDF. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Plans and reports templates](https://nerix.ai/templates/plans-reports) Plans and reports ## What you fill in The form asks for 12 details. The document fills itself in as you type. - ### Event name For example: Brightwater Customer Day - ### Event date For example: 18 November 2027 - ### Venue and address For example: The Glass Hall, 8 Harbour Road, Rotterdam - ### Event manager (name and phone) For example: Lucas Ferreira, +31 6 5550 0142 - ### Expected guests For example: 120 guests, 8 speakers, 15 staff - ### Timed schedule One row for each time of the day. For example: 07:00 | Venue opens, set-up begins | Lucas, venue team 08:30 | Speaker and sound check | AV team 09:15 | Registration opens | front desk 10:00 | Welcome speech | Amira 10:20 | Keynote | Priya 12:30 | Lunch served | caterer 14:00 | Workshops in rooms 1 to 3 | room hosts 16:30 | Closing and thanks | Amira 17:00 | Guests leave 17:15 | Pack-down and venue handover - ### Who does what One role per line. For example: Front desk: Hannah and Tomas Speakers: Priya AV: Marek Food and drink: Hannah First aid: Dana (trained) - ### Suppliers and their contacts One row for each supplier. For example: Catering | Harbor Foods | Maria | +31 6 5550 0188 | arrives 10:30 AV | Soundworks | Marek | +31 6 5550 0177 | arrives 07:30 Flowers | Green Stem | | | delivers 08:00 - ### Set-up and equipment checklist optional One item per line. For example: Signs and banners hung Registration desk and name badges Microphones and slides tested Water and coffee points Wi-Fi code on the screens - ### Key contacts optional For example: Venue manager: Jan de Vries, +31 6 5550 0120 Security: +31 10 555 0190 - ### Emergency and first aid Include the local emergency number. For example: Nearest exit: main doors and east fire door. Meeting point: the car park. Call 112. First aider: Dana. Hospital: Harbour Hospital, 1.2 km. - ### If something goes wrong (plan B) optional For example: If the projector fails, use the second laptop and the spare screen. If a speaker is late, move the workshop slot earlier. Plans and reports ## What is inside The parts of this document, in order. - 1 Schedule - 2 Who does what - 3 Suppliers - 4 Set-up checklist - 5 Key contacts - 6 Emergency and first aid - 7 Plan B Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=event-run-sheet) ### Was this template helpful? Plans and reports ## Questions people ask ### What details does this template ask for? The form asks for 12 details, starting with Event name, Event date, Venue and address, Event manager, Expected guests. 3 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### Are these planning templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### How long should a business plan be? As short as it can be while it says what you sell, to whom, how you earn money and what you need. Ten pages is plenty for most small businesses. ### Will a plan get me funding? It cannot promise that. A clear plan helps a bank or an investor understand you, and they decide by their own rules. Templates ## More in Plans and reports - [Annual operating plan Turn the year's strategy into priorities, quarterly targets, budget, people and risks. Plans and reports Premium, €4.99](https://nerix.ai/templates/annual-operating-plan) - [Annual report summary Sum up the year in plain words: results, money, people, risks and what comes next. Plans and reports](https://nerix.ai/templates/annual-report-summary) - [Board report Give the board one clear report: how the business is doing, the risks, and what you need them to decide. Plans and reports](https://nerix.ai/templates/board-report) - [Business plan Show what you sell, to whom, how you earn money and what you need, in a plan a bank or partner can read. Plans and reports Premium, €4.99](https://nerix.ai/templates/business-plan) - [ESG report summary Summarise your environmental, social and governance results for the year, with targets and next steps. Plans and reports](https://nerix.ai/templates/esg-report-summary) - [Grant application Apply for a grant with a clear need, plan, budget, expected results and way to report back. Plans and reports](https://nerix.ai/templates/grant-application) [See all Plans and reports templates](https://nerix.ai/templates/plans-reports) Templates ## More kinds of documents Every category has its own page, so you can see all of its templates at once. ## Use it in nerix ### Use it in nerix - [Templates](https://nerix.ai/product/templates) - [Long documents](https://nerix.ai/product/long-documents) ### Learn more - [How to Make a Document From a Template](https://nerix.ai/help/make-a-document-from-a-template) - [Plans and reports](https://nerix.ai/templates/plans-reports)