# Employment Termination Letter Template Source: https://nerix.ai/templates/employment-termination-letter End a job in writing with the last day, final pay, notice and what happens next. Before you send it Dismissal law is strict in many countries: it may require a valid reason, notice, a fair process, severance pay or approval from an authority, and an unfair dismissal can lead to a claim. The employee may also have a right to be heard, to be accompanied, to appeal or to receive the reasons in writing. Check the law where the employee works, and the contract and company policy, before you send this letter. If you are unsure, ask a lawyer or the labour authority. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/employment-termination-letter) Northfield Manufacturing Ltd 7 November 2026 **Private and confidential** Thomas Baker **Subject: Ending of your employment as Production supervisor** Dear Thomas Baker , I am writing to confirm that your employment with Northfield Manufacturing Ltd as Production supervisor will end. This letter sets out the reason, when your employment ends, what you will be paid, what you need to return and what happens next. Please read it with care and keep it. We met on 14 October 2026 to discuss the proposal, and you were able to bring a colleague or representative. Your employment started on 3 March 2019 . ## Notice and your last day of employment Your last day of employment will be 30 November 2026 . You will work your notice from 1 October to 30 November 2026 Payment in place of 8 weeks of notice, equal to EUR 9,600 before tax, paid with your final salary. ## The reason We are giving you the reason in writing so that you know it, whether or not we are required to. The night shift at the Northfield plant is closing, and your position is no longer needed. This is the reason for the decision. This reason is based on facts that we have discussed with you. We looked at moving you to the day shift or to the warehouse team, and no suitable role is open at present. If you know of another option, please tell us when we meet or in writing, and we will consider it before the decision is final where the law or your contract allows. ## Final pay and benefits You will be paid the following, with the deductions that the law requires. Your salary up to 30 November, 12 days of unused leave, and severance of 8 weeks' pay will be paid on 5 December 2026. You have 12 days of unused holiday. We will pay these with your final salary, or you may take them before your last day if you tell us by 15 November 2026. Health cover ends on 30 November. HR will send details about your pension. Your final payslip will show how each amount was worked out. If you think an amount is wrong, please tell us as soon as you can and we will check it. Any money you owe the company, such as an advance or a loan, will only be deducted where the law and your contract allow, and we will tell you before we do it. Your pension, health cover or other benefits will be dealt with as the plans and the law provide, and the details are above or will be sent separately by the provider. ## Company property Please return the following: Laptop, phone, building pass and keys, by 30 November. Please return it by 30 November 2026 . Please also remove your personal items and return any company files, documents and accounts. Do not keep copies of company information on your own devices or accounts. If you cannot return something in person, tell us, and we will arrange a collection. ## Reference We will give a written reference that confirms your job title, your dates of employment and, if you ask, a short description of your work. ## Duties that continue after you leave The confidentiality and non-compete duties in clause 14 of your contract continue for 12 months. Your duties of confidentiality continue after you leave, as set out in your contract and as the law requires. Please do not use or share company or client information after your last day. ## Your right to be heard or to appeal If you disagree with this decision, you may ask for it to be reviewed by writing to the Managing Director within 10 working days of receiving this letter. You may also have rights under the law where you work, for example the right to challenge the decision, to receive more information about the reason, or to bring a claim within a set time. Some of these have short deadlines. We encourage you to check what applies, and you may wish to ask a lawyer, a trade union or a local labour authority for advice. ## Questions and contact If you have questions about this letter, your pay or your documents, please contact [hr@northfield.example](mailto:hr@northfield.example), +44 20 7946 0100 . We will answer as soon as we can, and we will help you with any papers you need for your next steps, such as your employment dates, your pay records and your tax and benefit documents. Thank you for your work with us, and we wish you well. Yours sincerely, Elena Petrova, HR Director For Northfield Manufacturing Ltd **Employee's acknowledgement** I have received this letter. Name: Thomas Baker Signature: ______________ Date: ______________ Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Work and jobs ## What this template is for An employment termination letter to fill in online: reason, last day, notice, final pay, holiday pay, company property, reference and appeal. Word or PDF. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Work and jobs templates](https://nerix.ai/templates/work) Work and jobs ## What you fill in The form asks for 24 details. The document fills itself in as you type. - ### Employer For example: Northfield Manufacturing Ltd - ### Signed by (name and role) For example: Elena Petrova, HR Director - ### Employee For example: Thomas Baker - ### Job title For example: Production supervisor - ### Date employment started (optional) optional For example: 3 March 2019 - ### Meeting or discussion before this letter (optional) optional When the employee was told and heard, and who was present. For example: We met on 14 October 2026 to discuss the proposal, and you were able to bring a colleague or representative. - ### Reason for ending employment A short, factual reason that fits the facts and the law. For example: The night shift at the Northfield plant is closing, and your position is no longer needed. - ### Main ground for ending employment (optional) optional - ### Why the reason is given in writing (optional) optional Choose only what is true where you are. Leave it empty if you are not sure. For example: We are giving you the reason in writing so that you know it, whether or not we are required to. - ### What the reason is based on (optional) optional Choose only if it is true and you can show it. Leave it empty if not. For example: This reason is based on facts that we have discussed with you. - ### Other options considered (optional) optional Say only what you really did. For example: We looked at moving you to the day shift or to the warehouse team, and no suitable role is open at present. If you know of another option, please tell us when we meet or in writing, and we will consider it before the decision is final where the law or your contract allows. - ### Last day of employment For example: 30 November 2026 - ### Notice For example: You will work your notice from 1 October to 30 November 2026 - ### How notice is handled (optional) optional - ### Notice pay (optional) optional For example: Payment in place of 8 weeks of notice, equal to EUR 9,600 before tax, paid with your final salary. - ### Final pay and benefits For example: Your salary up to 30 November, 12 days of unused leave, and severance of 8 weeks' pay will be paid on 5 December 2026. - ### Holiday and leave (optional) optional For example: You have 12 days of unused holiday. We will pay these with your final salary, or you may take them before your last day if you tell us by 15 November 2026. - ### Date to return property (optional) optional For example: 30 November 2026 - ### Company property to return For example: Laptop, phone, building pass and keys, by 30 November. - ### Reference (optional) optional For example: We will give a written reference that confirms your job title, your dates of employment and, if you ask, a short description of your work. - ### Continuing duties (optional) optional Only what the contract or the law really requires. For example: The confidentiality and non-compete duties in clause 14 of your contract continue for 12 months. - ### Right to be heard or to appeal (optional) optional Say how and by when, where the law or company policy gives this right. For example: If you disagree with this decision, you may ask for it to be reviewed by writing to the Managing Director within 10 working days of receiving this letter. - ### Health cover, pension and other benefits (optional) optional For example: Health cover ends on 30 November. HR will send details about your pension. - ### Who to ask questions For example: hr@northfield.example, +44 20 7946 0100 Work and jobs ## What is inside The parts of this document, in order. - 1 Notice and your last day of employment - 2 The reason - 3 Final pay and benefits - 4 Company property - 5 Reference - 6 Duties that continue after you leave - 7 Your right to be heard or to appeal - 8 Questions and contact Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=employment-termination-letter) ### Was this template helpful? Work and jobs ## Questions people ask ### What details does this template ask for? The form asks for 24 details, starting with Employer, Signed by, Employee, Job title, Reason for ending employment. 14 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? Dismissal law is strict in many countries: it may require a valid reason, notice, a fair process, severance pay or approval from an authority, and an unfair dismissal can lead to a claim. The employee may also have a right to be heard, to be accompanied, to appeal or to receive the reasons in writing. Check the law where the employee works, and the contract and company policy, before you send this letter. If you are unsure, ask a lawyer or the labour authority. ### Are these work templates free? Yes. You can fill in and download every work template for free, with no account. What you type stays in your browser. ### Can I change the wording of a letter? Yes. Download it as a Word document and edit it, or open it in the nerix chat and ask for a shorter, firmer or friendlier version. ### Do these templates follow my country's employment law? They assume no country's law. Where the rules matter, such as notice periods, each template tells you to check what applies where you are. ### How long should a job letter be? As short as it can be while still clear. Most of these fit on one page, and the templates leave out filler so the point comes first. Templates ## More in Work and jobs - [Course enrolment form Enrol a student on a course: their details, the course and fees, support needed and agreement to the terms. Work and jobs](https://nerix.ai/templates/course-enrolment-form) - [Popular Cover letter Apply for a job with two clear strengths, real examples and a reason to choose this company. Work and jobs](https://nerix.ai/templates/cover-letter) - [Popular CV or resume A clear one or two page CV with your profile, work history, education, skills and languages. Work and jobs](https://nerix.ai/templates/curriculum-vitae) - [Employee warning letter Give a clear written warning: what went wrong, what must change and by when. 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