# Data Breach Notification Letter, Word and PDF Source: https://nerix.ai/templates/data-breach-notification-to-individuals Buy to download This page shows a preview. Buy the document on nerix.ai to download it as Word and PDF and print it. https://nerix.ai/templates/data-breach-notification-to-individuals # Data breach notification to people affected Tell the people affected by a data breach what happened, what it means for them and what to do next. Before you send it This is a template, not legal advice. Many places require you to tell the regulator and the people affected, within a set time and with set content. Check the law where you and the people live, and ask a lawyer or your data protection officer before sending. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/data-breach-notification-to-individuals) **€2.99, pay once, Word and PDF** Included in every paid nerix plan. ### Notice of a data breach Brightwater Analytics 20 April 2027 Dear Maria Santos , We are writing to tell you about a security incident that involved some of your personal information, and what you can do. We are sorry that this happened. ## What happened On 14 April 2027 we found that Someone outside the company used a stolen password to get into our customer account system. We stopped the access on 14 April. **When:** between 9 and 13 April 2027 ## What information was involved Your name, email address, phone number and the last four digits of your card. Not involved: full card numbers, passwords, or identity documents. What this could mean for you What we have done What you can do Questions ⁦2 / 2⁩ The full document unlocks when you download The rest is written and waiting, with your answers in place. Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Company and legal ## What this template is for A clear letter to tell people their personal data was exposed: what happened, what data, the risks, what you did and what they should do. Fill it in online. It is free to fill in online and needs no account. The finished Word document and PDF cost €2.99, paid once. [See all Company and legal templates](https://nerix.ai/templates/company-legal) Company and legal ## What you fill in The form asks for 14 details. The document fills itself in as you type. - ### Company name For example: Brightwater Analytics - ### Recipient's name For example: Maria Santos - ### Date of the letter For example: 20 April 2027 - ### Date you found out For example: 14 April 2027 - ### When it happened (optional) optional For example: between 9 and 13 April 2027 - ### What happened Plain facts, in a few sentences. Do not guess at the cause. For example: Someone outside the company used a stolen password to get into our customer account system. We stopped the access on 14 April. - ### What information was involved Say what was and was not included. For example: Your name, email address, phone number and the last four digits of your card. Not involved: full card numbers, passwords, or identity documents. - ### What this could mean for you For example: You may receive emails or calls pretending to be from us or your bank. Your accounts with us were not opened by the attacker. - ### What we have done For example: Blocked the access, reset all passwords, brought in outside security experts, and told the data protection authority. - ### What you can do Specific, helpful steps, one per line. For example: Change your password here and anywhere you use the same one Be careful with unexpected messages that ask for money or details Watch your card statements and tell your bank if you see anything strange - ### Help you offer (optional) optional For example: 12 months of free credit monitoring: use the code in the enclosed card - ### Contact for questions For example: privacy@brightwater.example or +351 21 000 0000, weekdays 9:00 to 17:00 - ### Authority informed (optional) optional For example: We have told the national data protection authority. - ### Signed by (name and title) For example: Daniel Ferreira, Managing Director Company and legal ## What is inside The parts of this document, in order. - 1 What happened - 2 What information was involved - 3 What this could mean for you - 4 What we have done - 5 What you can do - 6 Questions Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Pay once and get it as a Word document to edit further and as a PDF to send or print. The link comes by email too. ### Was this template helpful? Company and legal ## Questions people ask ### What details does this template ask for? The form asks for 14 details, starting with Company name, Recipient's name, Date of the letter, Date you found out, What happened. 3 more are optional. ### How much does this template cost? €2.99, paid once. Filling it in and seeing the first part is free. You pay when you download the finished Word document and PDF, with no account and no subscription. Every paid nerix plan includes it. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, press Download and pay once. You get the finished document as a Word file to keep editing and as a PDF to send or print, and the link by email. ### Is what I type sent anywhere? While you fill it in, what you type stays in your browser. When you buy the document, your answers go to nerix to make your files. They are kept for seven days so you can download again, then deleted. ### What should I check before I use this template? This is a template, not legal advice. Many places require you to tell the regulator and the people affected, within a set time and with set content. Check the law where you and the people live, and ask a lawyer or your data protection officer before sending. ### Are these company templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Is a template the same as legal advice? No. A template is a careful starting point. Company, contract and data protection law differ by country, so have a lawyer read anything that carries real risk before you sign. ### Can I change the clauses? Yes. Download the Word version and edit it, or open the template in the nerix chat and ask for a clause that is stricter, shorter or in another language. Templates ## More in Company and legal - [Acceptable use policy Set clear rules for using your systems, accounts, devices and services, and what happens when they are broken. Company and legal](https://nerix.ai/templates/acceptable-use-policy) - [Agency agreement Appoint an agent to find customers and negotiate sales for you in an area, for a commission. Company and legal Premium, €9.99](https://nerix.ai/templates/agency-agreement) - [Anti-bribery policy State that you never give or take bribes, set gift and hospitality limits, and say how to report concerns. 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