# Capital Expenditure Request Template Source: https://nerix.ai/templates/capital-expenditure-request Ask for approval to spend on a major asset: need, options, cost, payback and risks. Before you send it What counts as capital spending, and how it is depreciated or taxed, depends on local accounting and tax rules. Your accountant can confirm. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/capital-expenditure-request) ### Capital expenditure request **Organisation:** Northfield Bakery Ltd **Item:** Second deck oven for the production hall **Requested by:** Maria Costa, Operations Manager , Production **Date:** 5 March 2030 ## 1. Why it is needed The current oven runs 20 hours a day and is the limit on output. A second oven lets us meet the new hotel contract and gives cover when one breaks down. ## 2. Options considered | Option | What it means | | Do nothing | Cannot meet the hotel contract | | Buy a used oven | Cheaper, but no warranty and higher energy use | | Buy a new oven | Chosen, 5-year warranty and 15 percent lower energy use | ## 3. Cost **Total:** 46,000 EUR Oven 38,000 Delivery and installation 5,000 Electrical work 2,200 Contingency of about 1 percent 800 ## 4. Benefit and payback Extra sales of about 140,000 a year at 22 percent margin, so about 30,800 a year. Payback in roughly 18 months. ## 5. Funding and timing **Paid from:** From cash reserves **Needed by:** Installed by 1 June 2030, in time for the hotel contract start ## 6. Risks Delivery delay. Mitigated by a late-delivery clause in the order. ## 7. Approval Approved / not approved (cross out one). Comments: ______________________ ______________________ Anna Berg, Finance Director Date: ____________ ______________________ Maria Costa, Operations Manager Date: 5 March 2030 Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Finance and accounting ## What this template is for A capital expenditure request to ask for approval to buy a major asset. Give need, options, cost, payback, risks and sign-offs. Fill it in, then Word or PDF. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Finance and accounting templates](https://nerix.ai/templates/finance-accounting) Finance and accounting ## What you fill in The form asks for 15 details. The document fills itself in as you type. - ### Organisation For example: Northfield Bakery Ltd - ### What you want to buy For example: Second deck oven for the production hall - ### Requested by For example: Maria Costa, Operations Manager - ### Department For example: Production - ### Request date For example: 5 March 2030 - ### Why it is needed For example: The current oven runs 20 hours a day and is the limit on output. A second oven lets us meet the new hotel contract and gives cover when one breaks down. - ### Options considered One row for each option. Always include doing nothing. For example: Do nothing | Cannot meet the hotel contract Buy a used oven | Cheaper, but no warranty and higher energy use Buy a new oven | Chosen, 5-year warranty and 15 percent lower energy use - ### Currency For example: EUR - ### Total cost For example: 46,000 - ### What the cost includes For example: Oven 38,000 Delivery and installation 5,000 Electrical work 2,200 Contingency of about 1 percent 800 - ### Expected benefit and payback Show the sum, so the reader can check it. For example: Extra sales of about 140,000 a year at 22 percent margin, so about 30,800 a year. Payback in roughly 18 months. - ### How it will be paid for For example: From cash reserves - ### When it is needed For example: Installed by 1 June 2030, in time for the hotel contract start - ### Risks (optional) optional For example: Delivery delay. Mitigated by a late-delivery clause in the order. - ### Approver For example: Anna Berg, Finance Director Finance and accounting ## What is inside The parts of this document, in order. - 1 1. Why it is needed - 2 2. Options considered - 3 3. Cost - 4 4. Benefit and payback - 5 5. Funding and timing - 6 6. Risks - 7 7. Approval Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=capital-expenditure-request) ### Was this template helpful? Finance and accounting ## Questions people ask ### What details does this template ask for? The form asks for 15 details, starting with Organisation, What you want to buy, Requested by, Department, Request date. 1 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? What counts as capital spending, and how it is depreciated or taxed, depends on local accounting and tax rules. Your accountant can confirm. ### Are these finance templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Do these templates include tax rules? No. Tax and invoicing rules differ by country. Each template has fields for amounts and references, and you add the tax details your local rules require. ### Can I use them with my accounting software? Yes. They are plain documents. Download the Word version, or copy the figures into your software. Templates ## More in Finance and accounting - [Account reconciliation sign-off Show that a ledger balance matches the bank or statement, with the differences explained and signed off. Finance and accounting](https://nerix.ai/templates/account-reconciliation-sign-off) - [Bad debt write-off memo Record and approve writing off a debt that cannot be collected, with the steps already tried. Finance and accounting](https://nerix.ai/templates/bad-debt-write-off-memo) - [New Balance sheet Show what a business owns and owes on one date, with totals and a check that both sides match. 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