# Board Meeting Minutes Template, Free Source: https://nerix.ai/templates/board-minutes Record a board meeting: who was there, what was decided and the vote on each resolution. Before you send it Company law and your own articles decide who must be told, how many people make a quorum and how votes are counted. Check them, and keep the signed minutes with the company records for as long as the law requires. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/board-minutes) ### Minutes of the board of directors of Brightwater Analytics Ltd **Date:** 14 October 2026 **Time:** 10:00 to 11:45 **Place:** Head office, Meeting room 2, and by video **Chair:** Nadia Petrova **Minutes taken by:** Owen Clarke, Company secretary ## 1. Attendance **Directors present:** Nadia Petrova, Samuel Adeyemi, Chen Wei **In attendance:** Owen Clarke (secretary), Hannah Berg (Finance Director, for item 3) **Apologies:** Maria Costa ## 2. Quorum Three directors present; the quorum is two. The chair declared the meeting open. ## 3. Conflicts of interest Chen Wei declared an interest in item 5 and left the room for the vote. The directors were asked to declare any interest in the items on the agenda. ## 4. Previous minutes The minutes of the meeting of 9 September 2026 were approved and signed. ## 5. Reports CEO: sales are 8 percent above plan. Finance Director: cash at EUR 1.2 million, no change to the forecast. ## 6. Resolutions 1. Approved the 2027 budget of EUR 4.8 million (for 3, against 0, abstain 0). 2. Appointed Hannah Berg as bank signatory (for 2, against 0, abstain 1). ## 7. Actions Hannah Berg to send the signed budget to the bank by 30 October. Owen Clarke to update the register of directors. **Any other business:** None. ## 8. Next meeting 11 December 2026, 10:00, head office There being no further business, the chair closed the meeting. Chair: ______________ Date: ______________ Secretary: ______________ Date: ______________ Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Company and legal ## What this template is for Minutes of a board of directors meeting: attendance, quorum, conflicts of interest, reports, resolutions with votes, actions and the next meeting. Word or PDF. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Company and legal templates](https://nerix.ai/templates/company-legal) Company and legal ## What you fill in The form asks for 17 details. The document fills itself in as you type. - ### Company name For example: Brightwater Analytics Ltd - ### Date For example: 14 October 2026 - ### Time For example: 10:00 to 11:45 - ### Place or video link For example: Head office, Meeting room 2, and by video - ### Chair For example: Nadia Petrova - ### Minutes taken by For example: Owen Clarke, Company secretary - ### Directors present One name per line, or separated by commas. For example: Nadia Petrova, Samuel Adeyemi, Chen Wei - ### Others in attendance (optional) optional For example: Owen Clarke (secretary), Hannah Berg (Finance Director, for item 3) - ### Apologies for absence (optional) optional For example: Maria Costa - ### Quorum How many are present and how many are needed under your rules. For example: Three directors present; the quorum is two. - ### Previous minutes For example: The minutes of the meeting of 9 September 2026 were approved and signed. - ### Conflicts of interest declared (optional) optional For example: Chen Wei declared an interest in item 5 and left the room for the vote. - ### Reports received One report per line with its main point. For example: CEO: sales are 8 percent above plan. Finance Director: cash at EUR 1.2 million, no change to the forecast. - ### Resolutions and votes One per line: what was decided and how the vote went. For example: 1. Approved the 2027 budget of EUR 4.8 million (for 3, against 0, abstain 0). 2. Appointed Hannah Berg as bank signatory (for 2, against 0, abstain 1). - ### Actions Who does what, by when. For example: Hannah Berg to send the signed budget to the bank by 30 October. Owen Clarke to update the register of directors. - ### Any other business (optional) optional For example: None. - ### Next meeting For example: 11 December 2026, 10:00, head office Company and legal ## What is inside The parts of this document, in order. - 1 1. Attendance - 2 2. Quorum - 3 3. Conflicts of interest - 4 4. Previous minutes - 5 5. Reports - 6 6. Resolutions - 7 7. Actions - 8 8. Next meeting Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=board-minutes) ### Was this template helpful? Company and legal ## Questions people ask ### What details does this template ask for? The form asks for 17 details, starting with Company name, Date, Time, Place or video link, Chair. 4 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? Company law and your own articles decide who must be told, how many people make a quorum and how votes are counted. Check them, and keep the signed minutes with the company records for as long as the law requires. ### Are these company templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Is a template the same as legal advice? No. A template is a careful starting point. Company, contract and data protection law differ by country, so have a lawyer read anything that carries real risk before you sign. ### Can I change the clauses? Yes. Download the Word version and edit it, or open the template in the nerix chat and ask for a clause that is stricter, shorter or in another language. Templates ## More in Company and legal - [Acceptable use policy Set clear rules for using your systems, accounts, devices and services, and what happens when they are broken. Company and legal](https://nerix.ai/templates/acceptable-use-policy) - [Agency agreement Appoint an agent to find customers and negotiate sales for you in an area, for a commission. 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