# Asset Handover and Return Form Source: https://nerix.ai/templates/asset-handover-and-return-form Record equipment given to a person and returned later, with condition and signatures. Before you send it Whether an employee must pay for lost or damaged items, or can have it taken from pay, depends on local law and the contract. Check the rules before relying on this form for that. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/asset-handover-and-return-form) ### Asset handover and return form **Organisation:** Northfield Bakery Ltd **Handover date:** 3 June 2030 ## 1. People **Receiving:** Anna Berg , Finance **Handed over by:** Hamza Idrissi, IT ## 2. Items | Asset number | Description | Serial or other detail | | A-114 | Laptop, 14 inch | Serial LT-88213 | | A-115 | Charger | Included | | A-116 | Phone | IMEI 3568 0001 2345 678 | | Key fob | Office door | | **Purpose or period:** Daily work, until employment ends or the item is replaced. ## 3. Condition at handover All as new. Small scratch on the laptop lid, photographed. ## 4. Rules for use Use for work. Keep it safe and locked. Report loss or theft the same day. Do not install unapproved software. Do not lend it to others. The person receiving the items is responsible for them until they are returned. Items remain the property of Northfield Bakery Ltd . ## 5. Signatures at handover ______________________ Anna Berg Date: 3 June 2030 ______________________ Hamza Idrissi, IT Date: 3 June 2030 ## 6. Return **Return date:** 30 September 2031 **Condition at return:** Good. Charger missing, replacement ordered. Signed at return: ______________________ Returned by ______________________ Received by Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Operations and quality ## What this template is for An asset handover and return form for laptops, phones, tools and keys. Record the item, condition, accessories, who has it and sign at handover and return. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Operations and quality templates](https://nerix.ai/templates/operations-quality) Operations and quality ## What you fill in The form asks for 11 details. The document fills itself in as you type. - ### Organisation For example: Northfield Bakery Ltd - ### Person receiving the item For example: Anna Berg - ### Role or team For example: Finance - ### Handed over by For example: Hamza Idrissi, IT - ### Handover date For example: 3 June 2030 - ### Items handed over One row for each item handed over. For example: A-114 | Laptop, 14 inch | Serial LT-88213 A-115 | Charger | Included A-116 | Phone | IMEI 3568 0001 2345 678 Key fob | Office door - ### Condition at handover For example: All as new. Small scratch on the laptop lid, photographed. - ### Purpose or period of use (optional) optional For example: Daily work, until employment ends or the item is replaced. - ### Rules for use For example: Use for work. Keep it safe and locked. Report loss or theft the same day. Do not install unapproved software. Do not lend it to others. - ### Return date (fill in at return) optional For example: 30 September 2031 - ### Condition at return (fill in at return) optional For example: Good. Charger missing, replacement ordered. Operations and quality ## What is inside The parts of this document, in order. - 1 1. People - 2 2. Items - 3 3. Condition at handover - 4 4. Rules for use - 5 5. Signatures at handover - 6 6. Return Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=asset-handover-and-return-form) ### Was this template helpful? Operations and quality ## Questions people ask ### What details does this template ask for? The form asks for 11 details, starting with Organisation, Person receiving the item, Role or team, Handed over by, Handover date. 3 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? Whether an employee must pay for lost or damaged items, or can have it taken from pay, depends on local law and the contract. Check the rules before relying on this form for that. ### Are these operations templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Do they meet a standard such as ISO 9001? They are a practical starting point and certify nothing. Standards and safety laws differ by industry and country, so check what applies to you. ### Who should approve a procedure? The person who owns the process and a manager who can authorise it. The procedure template has fields for both, and for the review date. Templates ## More in Operations and quality - [Allergen and food safety record One page for the kitchen: allergens by dish, daily temperature and cleaning checks, and what was done about problems. Operations and quality](https://nerix.ai/templates/allergen-and-food-safety-record) - [Asset register List what the business owns: each asset, who has it, where it is, what it is worth and its condition. Operations and quality](https://nerix.ai/templates/asset-register) - [Business continuity plan Plan how to keep critical work going through a fire, outage, supplier failure or loss of people. Operations and quality Premium, €4.99](https://nerix.ai/templates/business-continuity-plan) - [Capacity plan Work out whether you can meet future demand: current use, expected growth, gaps, options and what to decide. Operations and quality](https://nerix.ai/templates/capacity-plan) - [Class register Record attendance for one class or session, with late and absent names and the reason. Operations and quality](https://nerix.ai/templates/class-register) - [Cleaning schedule Plan what is cleaned, how often and by whom, with a sign-off by a supervisor. Operations and quality](https://nerix.ai/templates/cleaning-schedule) [See all Operations and quality templates](https://nerix.ai/templates/operations-quality) Templates ## More kinds of documents Every category has its own page, so you can see all of its templates at once. ## Use it in nerix ### Use it in nerix - [Templates](https://nerix.ai/product/templates) - [Quality records](https://nerix.ai/product/quality-records) - [Checks](https://nerix.ai/product/audits) ### Learn more - [How to Make a Document From a Template](https://nerix.ai/help/make-a-document-from-a-template) - [Operations and quality](https://nerix.ai/templates/operations-quality)