# Acceptable Use Policy Template, Free Source: https://nerix.ai/templates/acceptable-use-policy Set clear rules for using your systems, accounts, devices and services, and what happens when they are broken. Before you send it Rules on monitoring, privacy and discipline differ by country and by contract. Tell people what you monitor, and check the law where you operate. This is not legal advice. ## Fill it in and preview You are signed in. Fill it in your workspace and it is kept as a document you can send, share and have signed. [Open in your workspace](https://app.nerix.ai/documents/templates/acceptable-use-policy) ### Acceptable use policy **Company:** Northgate Building Ltd **In force from:** 1 January 2027 **Owner:** IT Manager **Applies to:** Employees and contractors ## 1. Purpose This policy protects people, data and systems at Northgate Building Ltd . It says what is and is not acceptable when you use what we provide. Using our systems means you accept it. ## 2. What it covers Company laptops, phones, email, the internal network, cloud accounts, the customer portal and any personal device used for work ## 3. What you may do - Use our systems for the purpose they were given to you. - Keep your accounts and devices secure, and lock them when you leave them. - Treat other people with respect, in every message and call. - Keep confidential information confidential. Limited personal use is allowed if it does not affect work, cost money or break these rules. ## 4. What you must not do - Break the law, or help anyone else to. - Harass, threaten, discriminate against or abuse anyone. - Share, store or look for illegal, hateful or sexually explicit material. - Try to get into systems, accounts or data you have no right to. - Spread malware, spam or scams, or interfere with how a system works. - Share your password or let someone else use your account. - Copy, sell or share data, source code or other material you have no right to use. - Infringe copyright, trade marks or other rights. - Use the system in a way that harms our name. Installing software that IT has not approved Using company accounts for crypto mining ## 5. Security duties - Use strong, unique passwords and a second step (such as a code) where offered. - Keep software and devices updated. - Do not connect unknown devices or open unknown links and files. - Report lost or stolen devices at once. ## 6. Monitoring We log access to systems and may review email and web use on company accounts to protect security and check these rules are followed. ## 7. Reporting If you see or suspect a breach of this policy, or a security problem, report it straight away to [security@northgate.example](mailto:security@northgate.example) or the IT Manager . Reports made in good faith will not be held against you. ## 8. What happens if it is broken Access can be limited or removed. For employees this may lead to action under the disciplinary procedure. For contractors and customers it may end the agreement. Illegal acts may be reported to the authorities. ## 9. Review IT Manager reviews this policy every year and after any major incident or change in the law. Templates are a careful starting point, not legal advice. Where the law matters, check what applies where you are. Company and legal ## What this template is for An acceptable use policy for staff or customers: what is allowed, what is banned, security duties, monitoring, reporting and what breaking it means. It is free to fill in online, needs no account, and downloads as a Word document or a PDF. [See all Company and legal templates](https://nerix.ai/templates/company-legal) Company and legal ## What you fill in The form asks for 10 details. The document fills itself in as you type. - ### Company For example: Northgate Building Ltd - ### Who must follow it For example: Employees and contractors - ### What it covers For example: Company laptops, phones, email, the internal network, cloud accounts, the customer portal and any personal device used for work - ### In force from For example: 1 January 2027 - ### Policy owner For example: IT Manager - ### Personal use rule optional For example: Limited personal use is allowed if it does not affect work, cost money or break these rules. - ### Other things that are banned optional For example: Installing software that IT has not approved Using company accounts for crypto mining - ### Monitoring Be honest about what you really do, and check the local law. For example: We log access to systems and may review email and web use on company accounts to protect security and check these rules are followed. - ### Where to report a problem For example: security@northgate.example or the IT Manager - ### What happens if the rules are broken For example: Access can be limited or removed. For employees this may lead to action under the disciplinary procedure. For contractors and customers it may end the agreement. Illegal acts may be reported to the authorities. Company and legal ## What is inside The parts of this document, in order. - 1 1. Purpose - 2 2. What it covers - 3 3. What you may do - 4 4. What you must not do - 5 5. Security duties - 6 6. Monitoring - 7 7. Reporting - 8 8. What happens if it is broken - 9 9. Review Templates ## How it works - 01 ### Fill in Type your details in the form. The document fills itself in as you type; click any gap to jump to its field. - 02 ### Check Read it through. Gaps you have not filled stay marked, so nothing goes out half done. - 03 ### Download Save it as a Word document to edit further, or as a PDF to send or print. ### Make it yours with AI Open it in the chat and ask for changes: shorter, firmer, another situation, another language. [Adapt it with nerix](https://nerix.ai/try?template=acceptable-use-policy) ### Was this template helpful? Company and legal ## Questions people ask ### What details does this template ask for? The form asks for 10 details, starting with Company, Who must follow it, What it covers, In force from, Policy owner. 2 more are optional. ### Can I download this template as Word or PDF? Yes. When you have filled in the form, save it as a Word document to keep editing, or as a PDF to send or print. It is free and needs no account. ### Is what I type sent anywhere? No. What you type stays in your browser while you fill in the document. It only goes to nerix if you choose to open the template in the chat. ### What should I check before I use this template? Rules on monitoring, privacy and discipline differ by country and by contract. Tell people what you monitor, and check the law where you operate. This is not legal advice. ### Are these company templates free? Most are. Fill in and download them for free as Word or PDF, with no account. A few longer documents are premium: free to fill in, paid once to download, and marked with their price. ### Is a template the same as legal advice? No. A template is a careful starting point. Company, contract and data protection law differ by country, so have a lawyer read anything that carries real risk before you sign. ### Can I change the clauses? Yes. Download the Word version and edit it, or open the template in the nerix chat and ask for a clause that is stricter, shorter or in another language. 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