# Document Control Software With AI

Source: https://nerix.ai/product/library

Product, Library

# Document control that has actually read your files.

The library is where nerix starts. Every file is read, given a passport and connected to the documents around it, so every other tool, and every check, can answer from it.

Start free Pricing

The free plan is one seat and 3,000 credits a month, never charged.

**Fig. 1** The library in the example workspace. Each file shows its type, its area, its own date and whether it is approved or a template. The files and companies are invented.

01 Passport

## Every file has a passport.

nerix fills it in as it reads the file: its type, such as Policy or Procedure, its area, its own date taken from the text rather than the upload date, whether it is approved, a draft or a template, and when it is next due for review.

Press Change to correct any of it. What you set is kept when nerix reads the file again, and Let nerix decide hands a field back. Filters narrow the library by area, type, year and quarter.

Files nerix writes, such as a finished long document or approved minutes, are filed as drafts with their type, area, owner and version filled in. A draft does not count as evidence in a check until a person approves it.

**Fig. 2** A procedure in the example workspace: its passport, and the documents it is connected to, each with the page that shows the link. The documents are invented.

02 Connected

## Documents that know what they belong to.

A file's page lists the files it is connected to, and how. nerix finds the links from document codes, titles, clause numbers and version marks, and a file mentioned before it was uploaded connects when it arrives.

Add a connection links two files yourself, a connection you remove stays removed, and the Not connected filter shows the files that stand alone. Each file also lists the requirements it covers in the standards your workspace chose, and the ones it is evidence for.

- Implements A procedure that puts a policy into practice.
- Uses the form A procedure and the form it asks people to fill in.
- Record of A filled-in record and the procedure it comes from.
- Part of A chapter, annex or form and the document it belongs to.
- Newer version A file that replaces an older one, which then says Replaced by a newer version.
- Mentions A file named in another one.

**Fig. 3** The ways two files can be connected.

03 Files

## Every file type, in folders that mirror your business.

PDFs, spreadsheets, presentations, scans and code, each with its own icon. Clients, staff and suppliers each get a folder tree automatically, and one file filed in several places stays one file.

Every document shows its index status. Indexed means it can be quoted with a page number. Still indexing means keyword search only, for now. A file that could not be read says so.

The product tells you which is which instead of letting you assume.

Each indexed document also gets a short summary and a list of topics, so you can tell what a 34 page agreement holds without opening it.

app.nerix.ai · Northgate Partners Example workspace
- Master Services Agreement, Acme Industrial Acme-MSA-2026-signed.pdf · 2.3 MB Net-45 payment terms, liability capped at 12 months of fees, 90-day termination for convenience. Indexed
- Statement of Work, Q3 platform migration Acme-SOW-Q3-migration.docx · 180 KB Four milestones with acceptance criteria; 20% held against final acceptance. Indexed
- Rate card 2026 Acme-rate-card-2026.xlsx · 46 KB Blended day rates by role, volume discounts from 500 booked days. Indexed
- Framework agreement, logistics services Nordline-framework-logistics.pdf · 3.0 MB Inland freight across three regions; late-delivery penalties; disputes go to arbitration. Indexed
- RFP response, Delta Retail (final) Delta-RFP-response-final.pdf · 5.6 MB Indexing
- Delivery note, Steelline (scan) steelline-delivery-note-scan.jpg · 3.3 MB Could not read

**Fig. 4** Six documents from the example workspace, each with its real index status. Indexed files can be quoted with a page number.

04 Search

## Two searches, shown separately.

Keyword search finds the literal words, including in files that are not indexed yet. AI search finds meaning in the indexed passages.

They stay side by side on purpose, so you can see what each one found and trust both.

[Shared reference collections and case files: see Knowledge.](https://nerix.ai/product/knowledge)

[Search across the whole workspace, with cited answers: see Find anything.](https://nerix.ai/product/search)

Query: termination notice Example workspace

**Keyword** 48 ms

Master Services Agreement, Acme Industrial

…a 90-day termination -for-convenience clause applies after year one…

Standard clause library

Pre-approved wording for liability, indemnity, termination and data protection…

**AI search** 210 ms

Master Services Agreement, Acme Industrial 87%

Auto-renews unless either party gives 60 days' notice before the anniversary date.

Framework agreement, logistics services 81%

Either party may exit at the end of a season with thirty days' written notice.

**Fig. 5** The same query run both ways. Keyword hits quote the words; AI hits show the passage and how close it is in meaning.

05 Answers

## From search hit to cited answer.

A search hit, a cited answer in chat and the document open at the cited page are the same promise at three depths: nothing is ever more than one click from its source.

Big documents and large libraries are read once, into an outline, a summary of each section and a map of the library. An answer across many files then reads the right sections and cites each claim.

See how chat cites
- 01 ### Find Search the library by words or by meaning.
- 02 ### Ask Chat answers from those documents and cites the page.
- 03 ### Check Open the source at the quoted passage.

**Fig. 6** Three steps, one chain of evidence.

Keep reading

## The rest of nerix, and the plans.

Start free Talk to us
- [01 Chat Ask across everything you own, with every sentence sourced.](https://nerix.ai/product/chat)
- [02 The Sheet Documents, procedures and handbooks with their figures, every version kept.](https://nerix.ai/product/sheet)
- [03 Websites Websites and web apps from a conversation, ready to rank.](https://nerix.ai/product/sites)
- [04 Tasks and projects Tasks, cases and projects as a list, a board, a table or a calendar.](https://nerix.ai/product/work)
- [05 Long tasks Research, documents and websites done in the background, inside a credit limit.](https://nerix.ai/product/tasks)
- [06 Built for you Features, connectors and workflows we build into your workspace.](https://nerix.ai/product/custom)
- [07 Interpreter Two people, two languages, one phone that speaks for both. Or just talk to nerix.](https://nerix.ai/product/interpreter)
- [08 Email drafts Emails and replies written for you, changed in one click, sent when you say.](https://nerix.ai/product/email)
- [09 Demos Everything you can try or watch: the example workspace, samples, templates and a free chat.](https://nerix.ai/demos)
- [010 Pricing Plans and credits, in euros, monthly or yearly.](https://nerix.ai/pricing)

## Learn more

### Learn more

- [Getting Started With nerix](https://nerix.ai/help/getting-started)
- [How to Upload Documents to nerix](https://nerix.ai/help/upload-documents)
- [Roles and Access in nerix](https://nerix.ai/help/roles-and-access)

## Keep reading

- Quality and audits GDPR [Quality and audits](https://nerix.ai/blog/category/quality-and-audits) November 1, 2026 7 min read ### [GDPR checklist for small businesses](https://nerix.ai/blog/gdpr-checklist-for-small-businesses) A GDPR checklist for small businesses, article by article. Lawful basis, privacy notice, processors, security, 72 hour breach reports and data subject requests. Read the guide
- Quality and audits hkz [Quality and audits](https://nerix.ai/blog/category/quality-and-audits) November 1, 2026 7 min read ### [HKZ certification guide for care organisations](https://nerix.ai/blog/hkz-certification-guide) HKZ certification for Dutch care and welfare providers. What the HKZ norms are, how they relate to ISO 9001, the audit cycle and a readiness checklist. Read the guide
- Quality and audits iso [Quality and audits](https://nerix.ai/blog/category/quality-and-audits) November 1, 2026 7 min read ### [ISO 27001 for small teams, a 90 day plan](https://nerix.ai/blog/iso-27001-for-small-teams) ISO 27001 for small teams in plain steps. Who does what, how to scope it, a 90 day plan to audit readiness, what to skip and how certification works. Read the guide